Senior Accounting Technician

Senior Accounting Technician Sinclair Community College - 4.2 Dayton, OH Job Details Full-time From $46,164 a year 1 day ago Benefits Health savings account Tuition reimbursement Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Regulatory compliance Data entry Accounting and finance experience Associate's degree Cross-functional communication Financial compliance Office experience Full Job Description The Senior Accounting Technician is the point person for the accounts payable functions of the college and assists with managing the accounts payable technicians. This position ensures compliance with laws, policies and procedures regarding vendor reporting, invoice payments, sales tax reporting and other accounts payable-related processes. The salary for this position begins at $46,164.00 and is commensurate with education and experience. Why work for Sinclair College? The following are some of the benefits that full-time support staff with Sinclair College receive: Tuition waiver for employee and dependents for all Sinclair courses and programs Support for continued professional development, including tuition reimbursement for other universities and colleges OPERS pension participation, with 14% employer contribution 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually 14 days of annually observed company holidays Expansive and competitive insurance programs, including an HSA with annual employer contribution available High quality programs and events for work-life balance SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Invoicing Processing Check for proper authorization for payment Review invoices for errors, discounts, eliminate taxes, flag for 1099MISC, 1099 NEC, DW3 and PEDACKN if necessary, and assign vendor number Work with other AP Techs to ensure items are flagged for 1099 as needed Set up new vendors when needed Post invoices to Colleague System Ensure against duplicate payments Process ACH payments for utilities/others as needed Check Processing Accounts Payable checks (rotate with others) Run check printing process Complete bank transfer request Report check numbers to the Senior Accountant for Positive Pay transmission to the bank or upload to third-party payor Assist with audit of check run files for address, amount, etc. (also on weeks other AP Techs run checks) Process all Type 20 check runs (not rotated) Financial Aid & Student Refund checks Bursar emails total for check run Run check printing process Provide printed checks and/or digital file to Bursar Process Form 1099MISC and 1099- NEC to the IRS DW3 to City and

PEDACKNS

to Ohio Determine if vendor meets 1099/PEDACKN requirements Analyze and maintain payments made to a 1099/PEDACKN vendor Prepare form 1099MISC/1099-NEC and DW3 Report to vendors, IRS and state Stay informed on changes in IRS requirements Year End Reporting Complete all tasks on goal as assigned by the General Accounting Manager on the

YE TASKLIST

Alert manager to late invoices arriving after year end cut-off Provide assistance to General Accounting Manager for any other year end processes Sales Tax Calculation and Filing Validate all Sales Reports from Campus store and/or other Auxiliary units including Auto Lab Campus store Worksheet Calculates Gross and Exempt Sales along with total tax collected Pull values from Bursar reports for any F/A Sponsor Billing Adjustments. Prepare Monthly Sales Tax Filing to the State of Ohio Complete Spreadsheet of all Sales by County Run G/L reports for all revenue Break out taxable and non-taxable sales Compare sales tax collected versus sales tax calculated on net taxable sales File online @ Ohio State Sales Tax Gateway Monthly UST Sales Tax Filing Prepare ACH Payment Authorization Semi-annual Sales by County Filing Monthly Accelerated Payment Acquire Sales figures up to the 20th of month for reporting calculation Prepare ACH Payment Authorization Prepare Monthly Sales Tax JE Use Monthly Spreadsheet to correctly post all allocations Clear Sales Tax Payable account Clear Sales Tax adjustments account Post all tax credits Post Final Payment to State of Ohio Customer Service and Other Office Duties Internal and external customer phone calls Respond to daily phone calls and emails in a very effective manner Respond to notices and letters from external customers to resolve problems Follow-up and track old, unpaid invoices Other office duties Maintain filing system for paid Accounts Payable checks (digital) Maintain filing system for completed Substitute W-9 (Request for taxpayer ID #) forms Provide back-up for receiving mail or other physical items when in person Provide temporary coverage of other positions during vacations or as needed Test new computer system releases Assist outside auditors during their Accounts Payable audit Maintain office supplies Requirements Minimum of an associate's degree in accounting or related field required Minimum of two (2) years of accounting/business office experience in a complex organization required Speed and accuracy with data entry required Familiarity with Federal IRS rules that apply to 1099MISC and 1099NEC reporting preferred Familiarity with State of Ohio Sales Tax laws and procedures preferred Understanding of basic G.A.A.P. required Knowledge of Accounts Payable and General Ledger modules in the Colleague computer system, including ability to retrieve information, produce reports, and perform data entry preferred Proficiency in Microsoft Excel, Word, and Outlook required Knowledge of College Purchasing Policy and related procedures preferred Awareness of certain audit, state and federal compliance issues Strong communication skills with the ability to collaborate effectively with internal and external departments and customers required