Project Accountant

Project Accountant X Engineering & Consulting, Inc. Santa Ana, CA Job Details Full-time $70,592.66 - $80,000.00 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Work from home Vision insurance 401(k) matching Paid sick time Qualifications Accounts receivable Teamwork Microsoft Excel Administrative experience Bachelor's degree Attention to detail Accounting and finance experience Excel data analysis Full Job Description X Engineering & Consulting, Inc. (XEC) is a boutique civil engineering firm specializing in land development and infrastructure projects throughout California. Our practice is built on collaboration, professionalism, accountability, quality, experience, and integrity. We measure our success by the growth of our employees, the value delivered to our clients, and the durability of the projects we help bring to life. Job Summary XEC is seeking a detail‑oriented and proactive Project Accountant to lead the day‑to‑day project accounting functions across our portfolio of civil engineering projects. This role is responsible for project setup, billing, revenue support, and financial analysis, and works closely with Project Managers and company leadership to ensure accurate project financials. The ideal candidate has at least two (2) years of AEC industry project accounting experience, demonstrates strong analytical skills, and takes ownership of their work while continuously seeking process improvements. This position reports to our Controller but will also work closely with firm leadership and Project Managers. Core Responsibilities Project Setup & Maintenance Create, update, and validate project setups, budgets, and billing terms in Deltek Ajera Maintain accurate project records and supporting documentation throughout the project lifecycle Billing & Revenue Support Validate billing setups and generate draft and final invoices in accordance with contract terms Manage invoice submittal process adhering to specific Client billing instructions and procedures. Process pre‑bills based on Project Manager input and system calculations Assist Project Managers in preparing and processing write‑off requests Conduct monthly billing results meeting with firm leadership Project Financial Analysis Investigate project variances and communicate findings to management Research and resolve unbilled project costs in coordination with Project Managers Perform WIP and project financial reviews to ensure data accuracy and completeness Accounts Payable & Receivable Support Review, process, and match consultant invoices to purchase orders Conduct monthly reviews of project‑related payable items Follow up on consultant statements as needed Monitor aging receivables and follow up as appropriate Compliance & Controls Apply standard project accounting best practices and applicable GAAP guidance Compile and provide documentation for internal and external audits Maintain positive, collaborative relationships with Project Managers and accounting peers Additional Responsibilities Process City and agency business licenses Perform other accounting and administrative duties as assigned Qualifications Required Minimum of 2 years of project accounting experience within an AEC or professional services environment Strong proficiency in Microsoft Excel, including pivot tables, formulas, and data analysis Ability to manage multiple tasks and meet deadlines with a high level of accuracy Effective communicator with a collaborative, team‑oriented approach Detail‑oriented, self‑motivated, and adaptable Preferred Bachelor's degree in Accounting or Finance Experience using Deltek Ajera Working knowledge of general ledger activity and transactions Benefits 75% employer‑paid medical coverage for employee 50% employer‑paid medical coverage for spouse and dependents Medical, Dental, Vision, and Wellness benefits Paid Time Off and 12 paid holidays Hybrid work schedule (work from home on Mondays) Company‑sponsored lunch Thursdays 401(k) with employer match Company‑sponsored financial advisor

Pay:

$70,592.66 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid sick time Vision insurance

Work Location:

In person