Research Administrator 1

Research Administrator 1 School of Medicine, Stanford, California, United States Thank you for your interest in Stanford University. While we have instituted a hiring pause for non-critical staff positions, we are actively recruiting for the positions currently listed on our careers page.

Please note:

The application portal will be offline for maintenance from May 7 at 7 PM to May 8 at 3 AM (PT). Job Summary

DATE POSTED

3 days ago

SCHEDULE

Full-time

JOB CODE

4475 EMPLOYEE STATUS Regular GRADE F REQUISITION ID 109214 WORK

ARRANGEMENT

Hybrid Eligible This position will be based on the Stanford campus but will be eligible for part-time telecommuting. Our administrative team is dedicated to flexible work arrangements and most staff have active hybrid work arrangements -- a mix of on-site and off-site work. The Department of Molecular and Cellular Physiology (MCP) in the School of Medicine is seeking an enthusiastic and motivated candidate for our Research Administrator (RA1) opening. This position will provide research administration support for early-stage investigators in our department and will provide administrative and operational support to two junior faculty members. This new position will join a collaborative team of nine administrative staff who support our 13 faculty in MCP along with their labs, research staff, postdocs and graduate students. As Research Administrator in MCP you will work in a fast-paced academic research environment, support a diverse group of people, and perform a broad range of duties with frequently shifting priorities. You will also share in our commitment to maintaining a positive, productive, and inclusive work culture. Planning, communication, financial savvy, independent problem-solving and strong time-management skills are essential. Administrative professionalism, creativity, clear communication and interpersonal skills are highly valued. As Research Administrator, this person will be a key member of the finance team in the department and will be responsible for monthly data entry in all department finance tracking tools. The RA1 will work with department staff and central office colleagues to support grant related document preparation for all department trainees (5-10 submissions per year) and proposals for assigned faculty members. Operations Support Specialist daily activities include administrative support of two junior faculty members and their growing labs including managing lab orders, working with vendors, processing reimbursements, scheduling for faculty members, travel management, onboarding new lab members, and helping with lab communication and organization. Duties include:

• Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
• Review and understand the terms and conditions of sponsored projects administered, including linkedfootnoted terms and conditions not provided in hard copy or electronic copy.
• Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators. Oversee and process a variety of complex financial transactions; research, identify, and resolve discrepancies. Assist with capital or special equipment requests andor vendor selection.
• Participate in contract closeout process and audit inquiries; submit final reports and certificates.
• Act on behalf of assigned faculty members to establish priorities and identify and resolve problems that are administrative in nature.
• Assist with scheduling, organizing, and operating events for faculty members and for the department.
• Compose and draft documents and correspondence for presentations, courses, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, and ensure accuracy of content in various documents, reports, and websites for assigned labs.
• Plan and schedule faculty member calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Participate in and contribute to process improvements and group projects.
• - Other duties may also be assigned The expected pay range for this position is $108,002 to $128,138 per annum.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

DESIRED QUALIFICATIONS

• Desire to work in an academic environment
• Experience with all aspects of the business purchasing process in a complex organization
• Strong organizational skills and attention to detail
• Experience with calendaring, scheduling and event planning
• The ability to work both independently and in a team environment wearing many different hats

EDUCATION & EXPERIENCE

(REQUIRED): Bachelor's degree and one year of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

(REQUIRED):

• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
• Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
• Willingness and ability to understand and interpret university policies and procedures.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
• Strong accounting skills; knowledge of basic accounting principles.
• Ability to complete Cardinal Curriculum I and II while in position.
• Extreme attention to detail.
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

PHYSICAL REQUIREMENTS

• : • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.