Senior Payroll & Accounting Specialist

Senior Payroll & Accounting Specialist at Grace Dougan Consulting Senior Payroll & Accounting Specialist at Grace Dougan Consulting in San Rafael, California Posted in 1 day ago.

Type:

full-time

Job Description:

Grace Dougan Consulting is a boutique accounting and advisory firm based in Novato, CA. We serve a portfolio of small and mid-size business clients across industries, providing outsourced accounting, payroll, and financial management services. Our team operates as a partner with each client and we customize our services based on what the client is looking for. This is a hybrid remote and in person full time position. The Role We are looking for a well-rounded accounting professional with deep payroll expertise and genuine fluency across the full accounting function. This is not a narrowly defined payroll-only role - you will own payroll from end to end while also contributing meaningfully to monthly close, accrual-basis financials, sales tax filings, and client reporting. The right candidate thrives in a multi-client environment, is comfortable shifting between clients and tasks throughout the day, and brings the experience to work independently without needing step-by-step direction. Payroll Process full-cycle payroll for multiple clients using Gusto, ADP, Paychex, QuickBooks Payroll or another payroll provider. Process some manually entered union payrolls. Manage multi-state payroll, garnishments, and voluntary deductions Ensure payroll tax filings (federal, state, local) are accurate and submitted on time Handle off-cycle runs, terminations, and new hire setup Accounting & Reporting Prepare and post accrual-basis journal entries, including prepaid expenses, accrued liabilities, depreciation, and payroll-related accruals Perform monthly bank and account reconciliations Manage accounts payable and accounts receivable for client portfolios Assist with month-end and year-end close across multiple clients Prepare and present financial statements Sales Tax & Compliance Prepare and file California sales and use tax returns (CDTFA); multi-state experience a plus Monitor nexus and taxability rules across client business activities Coordinate with clients and external CPAs during tax season and audit support Required Experience 5+ years of hands-on payroll processing experience (multi-client or high-volume preferred) Strong command of accrual-basis accounting QuickBooks Online and/or Desktop proficiency Experience with Gusto, ADP, Paychex, or similar payroll platforms California sales tax filing experience Comfortable managing multiple clients simultaneously with competing deadlines Excellent attention to detail and ability to self-review your own work Preferred (not required) Certified Payroll Professional (CPP) or QuickBooks ProAdvisor designation Associate's or Bachelor's degree in Accounting, Finance, or related field Multi-state payroll tax experience How to Apply Please complete this application https://www.gracedouganconsulting.com/application-form and email your resume and cover letter to hr@gracedouganconsulting.com Grace Dougan Consulting is an equal opportunity employer.