Staff Accountant

Job Title:

Staff Accountant - Accounts Payable & Travel Expense Job Description The Staff Accountant will support the Accounts Payable team with a primary focus on vendor invoice processing and Travel & Expense (T&E) management. This role ensures the accurate and timely posting of all transactions, maintains strong internal controls, and contributes to efficient month-end and year-end close activities. The position works closely with the Accounts Payable leadership and cross-functional finance teams in a fast-paced, high-volume environment. Responsibilities Process and enter vendor invoices into the accounting system with a high degree of accuracy, ensuring proper general ledger coding and compliance with company policies. Review and verify that all invoices are appropriately approved and meet documentation and policy standards before posting. Manage employee T&E reports from submission through approval, ensuring accuracy, compliance with travel and expense policies, and timely processing. Resolve invoice discrepancies and issues by working directly with vendors and internal stakeholders to identify root causes and implement effective solutions. Maintain accurate and organized records of invoices, payments, and T&E submissions to support audit requirements and internal control standards. Collaborate with internal teams, including Controllership and FP&A, to respond to inquiries regarding invoice status, expenses, and discrepancies. Assist with month-end and year-end close activities, including accounts payable reconciliations, invoice accruals, and T&E-related reporting. Ensure timely employee reimbursement for approved expenses and resolve issues related to T&E submissions and payment status. Perform three-way matching of purchase orders, receipts, and invoices to ensure accuracy and proper authorization. Reconcile accounts payable and T&E-related accounts, identifying and correcting variances and discrepancies. Support the implementation and maintenance of strong internal controls over the accounts payable and T&E processes. Identify and recommend opportunities to streamline AP and T&E processes, reduce errors, and improve overall efficiency. Provide professional and responsive service to employees and vendors regarding invoices, expenses, payment timing, and issue resolution. Essential Skills Bachelor's degree in accounting, finance, or a related field. At least 3 years of experience in general accounting, accounts payable, staff accountant, T&E, or related financial roles with a focus on invoice entry and processing. Solid understanding of accounts payable processes, including invoice verification and three-way matching. Proficiency with AP and ERP systems such as NetSuite, Oracle, or Ramp. Advanced Microsoft Excel skills, including use of formulas, pivot tables, and VLOOKUP. Demonstrated experience with invoice processing, invoice entry, invoice matching, invoice reconciliation, and invoice resolution. Experience managing travel and expense (T&E) reports and ensuring policy compliance. Strong attention to detail with the ability to maintain accuracy in a high-volume, fast-paced environment. Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines. Excellent communication and interpersonal skills to effectively collaborate with internal teams and external vendors. Understanding of internal controls and compliance requirements within accounts payable and T&E processes. Additional Skills & Qualifications Hands-on experience with three-way matching involving purchase orders, receipts, and invoices. Experience performing month-end and year-end processes, including AP reconciliations and T&E-related reporting. Familiarity with resolving invoice discrepancies and issues related to purchase orders and invoice documentation. Ability to analyze invoice and expense data using Excel pivot tables and advanced functions to support reporting and reconciliations. Experience working with multiple stakeholders such as Controllership and FP&A to address expense and invoice inquiries. Proactive mindset with the ability to identify process improvements and contribute to more efficient AP and T&E workflows. Customer-service orientation when interacting with employees and vendors regarding invoices, expenses, and payment status. Work Environment The role follows a hybrid work schedule with two days working from home (Monday and Friday) and three days on-site (Tuesday through Thursday). The position operates in a professional office and remote environment, using AP and ERP systems such as NetSuite, Oracle, or Ramp, along with advanced Microsoft Excel for daily tasks, reconciliations, and reporting. The work involves managing a high volume of invoices and T&E submissions in a fast-paced setting that values accuracy, responsiveness, and collaboration across finance teams. Job Type & Location This is a Contract position based out of Concord, CA. Pay and Benefits The pay range for this position is $40.00 - $50.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Concord,CA.

Application Deadline This position is anticipated to close on Jun 19, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.