DEPARTMENT

Accounting and Finance

BASIC FUNCTION

Responsible for phases of general ledger processing and reporting. Responsible for aspects of reconciliations and recurring journal entries for ACEP and managed orgs. Responsible for all aspects of downloading, balancing, and posting all credit card payments for ACEP and managed orgs. Responsible for applying payments to customer accounts for ACEP and managed orgs. Responsible for batching and processing incoming payments and the bank deposit, as well as pulling reports and verifying batch data in the AMS system Characteristic Duties and Responsibilities Maintain the integrity of the general ledger and sub-ledgers, to include input of automated and manual entries to general ledgers. Create and proof journal entries and prepare monthly and other financial reports on a timely basis for review by the Accounting Manager, Controller, and CFO. Maintain complete and accurate documentation of the internal control processes to meet audit requirements. Generate invoices upon request from Corporate Development Managers and other internal stakeholders and apply payments to proper accounts. Monitor aging of accounts for ACEP and all Managed Organizations. Manage daily processing of payment receipts of cash, checks, and credit cards in a timely manner for the American College of Emergency Physicians (ACEP) and managed organizations. Duties include processes associated with batching, balancing, and depositing cash and checks to appropriate bank accounts. Complete required cash and credit card journal entries in a timely manner. Update and maintain cash spreadsheets for ACEP and managed organizations. Analyze daily cash and adjustment reports received from other areas of the College, identifying errors and discrepancies, researching and providing resolution and support to appropriate staff persons, and ensuring accurate recording of revenue and payments. Conduct analyses, prepare reports, and complete special projects as requested by the Accounting Manager, Controller, and CFO. Assist in month-end and year-end general ledger closing procedures. Run monthly internal financial reports and distribute them to managed orgs as assigned. Prepare audit work papers for the Accounting Manager, Controller, and CFO as assigned. Prepare and maintain assigned GL bank and account reconciliations. Assist with developing, editing, and maintaining department policies and procedures. Create journal entries and prepare monthly and other financial reports on a timely basis for review by the Accounting Manager. Provide other accounting support as needed: serve as department floater to other finance functions as needed.

Relationships and Contacts Reports to:

Accounting Manager, AR Internal Contacts:

All College staff

External Contacts:

Vendors, customers, ACEP members, ACEP committee members, ACEP board of directors, ACEP faculty, chapter officers and staff, managed organization members, board of directors, banks, and auditors Required Education and Experience Bachelor's degree in accounting. Five years of related experience; must have experience with accrual accounting. Required Education and Experience Proficiency in accounting software packages (preferably Sage Intacct) and Microsoft Office (Word/Excel). Familiarity with AMS or CRM systems and the relationship between finance, spreadsheets, and CRM software packages. Experience with the implementation of Financial ERP systems is a plus. Attention to detail, demonstrated ability to handle multiple tasks and set priorities within a heavy workload. Demonstrated problem-solving skills, ability to make independent decisions, and ability to follow through on assignments to conclusion. Exhibit tact in dealing with a variety of individuals. We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan, and more.