SUMMARY The Staff Accountant / Junior Accountant supports the day-to-day accounting and treasury activities of the Finance team across multiple affiliated companies. The role is responsible for accounts payable processing, payment preparation, bank and cash reporting, selected compliance filings, and monthly close support. The successful candidate will be organized, accurate, responsive, and comfortable managing recurring deadlines in a multi-entity environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Accounts Payable and Payment Processing

• Create purchase orders (POs) and goods receipt POs (GRPOs) for invoices managed directly by the Finance team.
• Monitor open POs and GRPOs weekly and coordinate with the appropriate departments to resolve outstanding items before recording A/P invoices.
• Track recurring invoices and follow up with responsible teams to ensure required POs and GRPOs are submitted on time.
• Accurately record accounts payable invoices, including corporate credit card transactions, and ensure that invoice dates, due dates, entities, G/L accounts, departments, and supporting documentation are complete.
• Review submitted expense reports and adjust G/L coding as necessary to support accurate expense classification.
• Maintain prepaid and accrued expense tracking schedules and keep supporting data current.
• Prepare payment approval request forms, generate bank payment files, and issue physical checks in accordance with approved payment schedules and internal controls.
• Organize journal and payment documentation for review, approval, and record retention. Treasury, Cash Reporting and Bank Reconciliation
• Record and reconcile bank transactions and track, research, and update outstanding checks.
• Maintain and update cash reports and cash schedules across all companies, including current balances and scheduled cash activity.
• Reconcile monthly bank statements for all entities and resolve reconciling items promptly.
• Track loan-related PAR(Project Approval Request) documentation, approvals, key dates, and current status, and follow up with internal and external parties as needed. Month-End Close, Compliance and Other Support
• Assist with preparing and recording monthly closing journal entries for all entities accurately and within the close schedule.
• Prepare and file the property tax listings in April and retain supporting records.
• Prepare and submit Forms 1099 by the applicable regulatory deadlines.
• Coordinate and oversee annual business license renewals and updates across all entities.
• Provide documents, reconciliations, schedules, and other assistance for financial audits, tax reconciliations, and related reviews.
• Provide ad hoc accounting, treasury, and administrative support as assigned by the Accounting Manager.

REQUIRED EDUCATION AND EXPERIENCE

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• Foundational knowledge of accounts payable, bank reconciliation, journal entries, and basic accounting principles.
• Strong attention to detail, organizational skills, and ability to meet recurring deadlines.
• Proficiency in Microsoft Excel and ability to work accurately with financial schedules and supporting documentation.
• Clear written and verbal communication skills and the ability to follow up professionally across departments and with customers and vendors.
• Ability to handle confidential financial and employee information with appropriate discretion.

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of experience in accounts payable, staff accounting, treasury support, or a related accounting role.
• Experience working in a multi-entity environment.
• Experience with SAP Business One or a comparable ERP system.
• Experience with corporate credit card reconciliation, 1099 preparation, property tax filings, or business license renewals.

CORE COMPETENCIES

• Accuracy and accountability
• Prioritization and deadline management
• Proactive follow-up and problem solving
• Teamwork and cross-functional communication
• Process discipline and documentation TRAVEL None.

WORK ENVIRONMENT

While performing the duties of this job, the employee regularly works in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Pay:

$21.63 - $26.44 per hour Expected hours: No less than 30.0 per week

Benefits:

Flexible schedule

Work Location:

In person