Office & Accounting Lead

Hayward, CA 8am-5pm M-F $32-$37/hour (based on experience) About the Role We're looking for a hands-on Office & Accounting Lead to own the day-to-day execution of office and accounting operations. This role serves as the final checkpoint for accuracy, ensures processes are followed, and keeps workflows running smoothly. This is an on-site leadership role that requires accountability, attention to detail, and a strong sense of ownership. If you take pride in building reliable systems and getting things right the first time, this is a strong fit. What You'll Do Accounting Operations & Quality Control Review and approve AP transactions, vendor payments, and billing entries Oversee revenue reconciliation, AR tracking, and collections follow-up Perform and review bank/account reconciliations; resolve discrepancies before close Support payroll processing and ensure compliance with deadlines Office Operations & Process Ownership Maintain and enforce office SOPs; ensure team adherence Act as the main point of contact for vendors and office operations Manage shared inboxes and communication workflows Team Leadership Supervise Office & Accounting Assistants with daily direction and quality oversight Provide regular feedback and performance tracking Support onboarding and training of new team members Reporting & Cross-Functional Support Prepare reports on AR aging, expenses, and reconciliation status Partner with operations teams on billing accuracy and documentation Proactively identify issues and recommend solutions What We're Looking For 3-5 years of accounting or office operations experience At least 1 year in a lead or supervisory role Strong AP/AR knowledge and reconciliation experience Proficiency in QuickBooks or similar accounting software Proven ability to review work, enforce standards, and maintain accountability Highly organized with strong multitasking and follow-through Comfortable working in a fast-paced, multi-function office environment What Success Looks Like Accurate, on-time financial processing with no unresolved discrepancies Consistent adherence to processes and SOPs Timely, professional communication across vendors, customers, and internal teams Clear performance management and accountability within the team Work Environment This is an on-site role in Hayward, CA. The position may require occasional lifting (up to 50 lbs) and regular use of office equipment.