ADMINISTRATIVE ASSISTANT / DATA ENTRY CLERK

American Marine Canvas & Upholstery is seeking a reliable, organized, and detail-oriented Administrative Assistant / Data Entry Clerk to support our growing marine fabrication business. This position is responsible for keeping our office records accurate and up to date, entering the information our bookkeeper needs, answering incoming calls, and assisting with day-to-day administrative tasks. The ideal candidate is comfortable working in a busy small-business environment, follows through on assignments, and pays close attention to details.

RESPONSIBILITIES

Answer incoming phone calls professionally and direct messages to the appropriate person Enter customer, vendor, invoice, payment, expense, and job information accurately Collect and organize receipts, purchase records, bills, and other documents for the bookkeeper Verify that supporting documentation is complete before submitting it for bookkeeping Maintain organized digital and physical files Create and update customer and project records Assist with invoices, estimates, purchase orders, and payment follow-ups Monitor emails and respond to routine customer and vendor requests Schedule appointments, site visits, deliveries, and installations Follow up internally to obtain missing paperwork or job information Perform general clerical and administrative duties as needed

QUALIFICATIONS

Previous experience in administration, data entry, office support, or a similar position Strong attention to detail and accuracy Professional and courteous telephone manner Good written and verbal communication skills Comfortable using computers, email, spreadsheets, and cloud-based systems Ability to organize documents and manage several tasks at the same time Dependable, punctual, and able to work independently Experience with QuickBooks is preferred but not required English required; Spanish is a plus

IMPORTANT

This is not a bookkeeping position. The employee will be responsible for entering, collecting, and organizing accurate information so that our bookkeeper can properly maintain the company's financial records. Accuracy, consistency, and follow-through are essential.

TO APPLY

Please submit your résumé along with a short explanation of your previous administrative, data-entry, or office experience. Applications without relevant information may not be considered.

Pay:

From $19.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

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