Office Administrator with accounting experience Secured Technologies Inc North Miami, FL Job Details Full-time From $24 an hour 4 hours ago Benefits Health insurance Paid time off Qualifications Microsoft Excel Microsoft Outlook Phone communication Filing Executive administrative support English High school diploma or GED QuickBooks Online Accounting QuickBooks Vendor communication Accounting and finance experience Business Administration Associate's degree Full Job Description We are looking for an organized, reliable, and trustworthy Office Administrator with accounting experience to join our team. In this dual-function role, you will keep our office operations running smoothly while managing core day-to-day accounting tasks. The ideal candidate is a self-starter who works well with minimal supervision, stays on top of details, and communicates effectively. If you are skilled in QuickBooks, comfortable juggling administrative projects, and enjoy keeping a business organized, we'd love to hear from you. Office & Administrative Operations Handle incoming phone calls, customer emails, and general correspondence professionally. Order, track, and maintain inventory for office supplies and project materials, collaborating closely with project managers. Handle incoming/outgoing mail, packages, and shipping logistics. Assist upper management with scheduling, appointments, and travel arrangements as needed. Maintain clean digital and physical records for clients, vendors, and ongoing projects.

Key ResponsibilitiesBilling & Accounting Customer Invoicing & Billing:

Generate and send accurate invoices to clients based on completed work and technician/field reports. Accounts Receivable (A/R): Track open balances, post incoming customer payments, and manage polite collections/follow-ups on unpaid bills. Accounts Payable (A/P): Process vendor bills, send purchase orders, and make timely payments.

Bookkeeping:

Reconcile monthly accounts and keep all financial transactions accurately categorized in QuickBooks .

Payroll & Reporting:

Process employee payroll and assist management with routine financial summaries and budget tracking.

Qualifications & Required Skills Experience:

2-3+ years of hands-on experience in office administration, invoicing, or bookkeeping.

Software:

Strong proficiency with QuickBooks (Online or Desktop) and MS Office (Excel, Word, Outlook).

Communication:

Excellent phone manner and clear written communication for client billing and vendor outreach.

Organization:

Highly organized, detail-oriented, and able to prioritize tasks independently.

Education:

High School Diploma required; Associate degree or business administration coursework is a plus.

Job Type:

Full-time Pay:

From $24.00 per hour

Benefits:

Health insurance Paid time off

Education:

Associate (Required)

Experience:

Accounting:

3 years (Required)

Language:

English (Required) Ability to

Commute:

North Miami, FL 33161 (Preferred)

Work Location:

In person