Administrative & Accounting Assistant

March 31, 2026 Administrative & Accounting Assistant Panama City, FL $16.50 / per hour Full time

Apply Now Back Job Description Administrative & Accounting Assistant Location:

Panama City, FL Schedule:

Monday-Friday, 8:00 AM-4:30 PM (30-minute lunch)

Pay Rate:

$16.50/hour

Attire:

Business Casual Position Overview:

We are looking for a highly capable Administrative & Accounting Assistant who can blend traditional office support with technical financial duties. This role is designed for an administrative professional who brings a specialized accounting lens to the team. You will serve as the office's internal lead for the AP/AR cycle, moving beyond data entry to ensure the financial integrity of every project.

Key Responsibilities Financial & Accounting Support:

•

Full AP/AR Cycle:

Independently manage Accounts Payable and Receivable. This includes verifying accuracy, entering invoices/credits into QuickBooks Desktop, and following up on discrepancies without constant supervision. •

Payroll & Sub-Auditing:

Gather subcontractor invoices and perform a "sanity check" against work completed to prepare accurate weekly payroll data. •

Billing & Collections:

Professionally invoice builders for completed work and maintain a consistent follow-up schedule to ensure payments are received.

Project & Sales Assistance:

•

Project Tracking:

Support the Sales team by maintaining job folders. You will track everything from the initial DocuSign and estimate to material orders and labor assignments. •

Procurement:

Assist with pulling purchase orders, ordering materials, and assigning subcontractors to specific jobs. •

Job Flow:

Monitor emails and texts to ensure no detail falls through the cracks from the start of a job through final completion.

General Office Operations:

•

Communication:

Serve as a professional point of contact for vendors, customers, and builders. •

Digital Support:

Use Adobe to manage and organize project documentation and Google Sheets/Excel to maintain real-time tracking logs for the team.

Required Skills & Qualifications:

•

Accounting Foundation:

Must have direct experience with Accounts Payable and Receivable. We are looking for someone who understands accounting principles, not just someone who can "type into QuickBooks." •

Software Proficiency:

o

QuickBooks Desktop:

Familiarity is a must. o

Google Workspace:

Advanced skill in Google Sheets (shared sheets, basic formulas, and data organization). o

Adobe:

Proficiency in editing, merging, and managing PDF documentation. o

Microsoft Office:

Strong skills in Word and Excel. •

Multi-Tasking:

Ability to handle individual duties while sharing general office responsibilities with the team. •

Construction Knowledge:

Experience in the trades or construction industry is highly preferred. Our Commitment to

Fair Hiring:

HireQuest does not discriminate on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or other legally protected group status in making hiring or employment decisions. We welcome candidates from all backgrounds, industries, and abilities to join our team. HireQuest is a global workforce solutions provider offering everything from on-demand staffing to executive recruiting through our core brands: HireQuest Direct, MRINetwork, Snelling, and TradeCorp. Recognized by SIA as one of the "Largest Staffing Firms" and "Fastest Growing Staffing Firms," we take pride in building inclusive teams. To ensure every applicant has a positive experience, our hiring and interview process is designed to meet diverse needs. If you require a reasonable accommodation during your application or interview, please contact communications@hirequest.com . Is This the Opportunity You've Been Waiting For?

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