Administrative Assistant Accounting Support

About the Role

• Toteco Packaging Company is seeking a highly organized and detail-driven Administrative Assistant to support our accounting and operational workflows. This position works directly under the Finance & Accounting Manager and plays a key role in maintaining accurate financial records, supporting internal processes, and ensuring day-to-day efficiency.
• This is a great opportunity for someone who enjoys working with numbers, documentation, and structured processes in a growing company environment.
• Hybrid What You'll Do
• Accounting & Data Entry
• Enter invoices, vendor bills, and transactions into QuickBooks Desktop
• Maintain accurate customer and vendor records
• Attach and organize supporting documentation (POs, BOLs, invoices)
• Documentation & Organization
• Retrieve and manage Purchase Orders (POs) and Bills of Lading (BOLs)
• Maintain digital filing systems for easy access and audit readiness
• Ensure all entries are properly supported and documented
• AP/AR Support
• Assist with tracking incoming payments and outgoing bills
• Prepare payment documentation for review and approval
• Monitor aging reports and flag discrepancies
• Commission Tracking Support
• Update and maintain commission tracking spreadsheets
• Ensure alignment between invoices, payments, and commissions
• Accuracy & Process Support
• Support internal processes by preparing work for review
• What We're Looking For
• Strong attention to detail
• Highly organized and dependable
• Comfortable working with numbers and data
• Basic accounting knowledge preferred
• Experience with QuickBooks Desktop is a plus
• Proficient in Microsoft Excel and Outlook
• Strong communication and follow-up skills
• Ability to manage multiple tasks and meet deadlines
• Why Join Toteco?
• Be part of a growing company with a supportive team environment
• Work directly with accounting leadership and gain hands-on experience
• Opportunity to grow your skills in accounting and business operations
• Play a meaningful role in improving processes and accuracy
• Compensation
• Hourly
• (based on experience) and/or education
• Company Paid Benefits DOE
• Schedule
• Full-time preferred (flexibility may be considered)
• Final Note
• We're looking for someone who takes pride in accuracy, stays organized, and wants to be part of a team that values structure, accountability, and continuous improvement.
• Apply
• Please submit your resume and a summary of your experience.

This job description outlines the general responsibilities of the position and is not intended to be a complete list of all duties. Responsibilities may be adjusted or expanded as needed to support business operations.

Pay:

$17.00 - $21.00 per hour

Benefits:

401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Work from home

Education:

Associate (Required)

Work Location:

Hybrid remote in Frankenmuth, MI 48734