Accounts Receivable & Administrative Assistant Location:

Big Bend, WI Job Type:

Contract-to-Hire Schedule:

Full-Time | Monday-Friday |1st

Shift Pay:

$20-$22 per hour About the Opportunity Extension is seeking an Accounts Receivable & Administrative Assistant for a growing, family-owned organization in the skilled trades industry. This role is ideal for someone who enjoys balancing accounting responsibilities with administrative support and thrives in a collaborative office environment. This position offers the opportunity to gain hands-on experience in accounts receivable, project administration, and office operations while supporting a busy and successful team. Why Apply? Contract-to-hire opportunity with long-term career potential Family-oriented and team-focused culture Variety in daily responsibilities Exposure to accounting, project administration, and office operations Stable, growing organization Full-time weekday schedule Position Summary The Accounts Receivable & Administrative Assistant is responsible for supporting the day-to-day accounting and administrative functions of the office. This role will manage customer invoicing, process payments, maintain records, assist with project documentation, and provide general office support to ensure efficient operations. Key ResponsibilitiesAccounts Receivable Prepare and process customer invoices Manage accounts receivable activities and payment tracking Process customer payments and prepare bank deposits Assist with job costing and project-related accounting documentation Maintain accurate financial and customer records Administrative Support Organize and track work orders, timesheets, and project paperwork Maintain electronic and paper filing systems Coordinate permits, inspections, and related documentation Answer, screen, and direct incoming phone calls Assist with general office administration and daily operations Project & Office Coordination Support project documentation and recordkeeping Assist accounting and office staff with day-to-day tasks Ensure documentation is organized, accurate, and up to date Help keep office processes running smoothly and efficiently Qualifications Required Experience in accounts receivable, administrative support, or a related role Strong organizational and multitasking abilities Excellent communication and customer service skills Ability to work effectively in a fast-paced office environment Strong attention to detail and accuracy Preferred Associate degree in Accounting or a related field Experience with accounting software Proficiency in Microsoft Office, including Excel, Word, and Outlook What We're Looking For Dependable and professional team player Strong problem-solving and organizational skills Ability to prioritize multiple tasks and deadlines Positive attitude and willingness to learn Self-motivated with a strong sense of accountability Benefits Upon Hire Health Insurance Dental Insurance Vision Insurance Life Insurance 401(k) with Company Match Paid Time Off Flexible Schedule Options If you're looking for an opportunity to grow your accounting and administrative experience in a supportive office environment, apply today!

Pay:

$20.00 - $22.00 per hour

Experience:

Accounts receivable: 1 year (Preferred)

Work Location:

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