Accounts Payable Specialist / Office Manager C&F Drywall & Acoustical, LLC Birmingham, AL Job Details Part-time | Full-time $20 - $24 an hour 22 hours ago Qualifications Accounting systems Microsoft Outlook Spreadsheets Construction industry experience Full Job Description Overview We are a growing construction company looking for a reliable, detail-oriented Part-Time or Full TIme Office Manager / Accounts Payable Specialist . In this role, you will wear two hats: managing day-to-day office administrative tasks and handling full-cycle accounts payable. The ideal candidate thrives in a fast-paced construction environment, keeps operations organized, and possesses strong numbers proficiency.

Core Responsibilities Accounts Payable & Financial Tracking:

Review, code, and input vendor invoices and subcontractor payment applications into our accounting software. Match invoices to purchase orders (POs), delivery tickets, and field receipts to verify accuracy. Collect and track subcontractor compliance documents, including W-9s, certificates of insurance (COI), and lien waivers. Prepare weekly or bi-weekly check runs and electronic payments for management approval. Research and resolve billing discrepancies or payment inquiries directly with vendors and subcontractors. Assist with month-end accounting close activities and expense tracking.

Office Management & Administration:

Manage daily office operations, including ordering supplies, handling incoming mail, and maintaining equipment. Serve as the professional face and voice of the company by answering incoming phone calls and greeting visitors. Maintain organized physical and electronic project files, contracts, and blueprints. Provide administrative support to project managers and the executive team. Assist with light human resources or payroll tasks if needed (e.g., collecting timecards).

Qualifications & Skills Required:

Experience:

Minimum of 2-3 years of experience in bookkeeping, accounts payable, or office administration.

Industry Knowledge:

Previous experience working within the construction, contracting, or real estate sectors.

Software Skills:

Proficiency with Microsoft Office (specifically Excel and Outlook) and experience with standard construction/accounting software (e.g., QuickBooks, Sage, Viewpoint, or NetSuite).

Compliance Familiarity:

Basic understanding of lien waivers, COIs, and 1099/W-9 processes.

Traits:

Strong attention to detail, highly organized, and able to work independently in an evolving office environment.

Preferred:

Experience processing payroll for field crews or trade laborers. Knowledge of project contract structures or job-cost tracking. How to Apply Please submit your resume and a brief cover letter explaining your experience in the construction industry to with the subject line "Part-Time Office Manager Application."

Pay:

$20.00 - $24.00 per hour

Work Location:

In person