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Accounts Payable Manager
Job
Segrera Associates
Miami, FL (In Person)
Full-Time
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Job Description
Job Description We are working with a client that is looking for a Accounts Payable Manager to join their growing team. This is a newly created position and is located 100% onsite in Doral, FL.
Monitor the daily fraud filter activity for automatic debits and possible fraudulent transacti onsApply manual checks from ACS when these are submit tedPrepare the team for month-end closing and ensure all transactions and disbursements are posted to GL by the end of the mo nthReview and reconcile the advance vendor payment module, perform the pertinent follow ups and escalate cases to upper management when these are deemed necess aryRun a report in Concur of invoices pending of approval and perform follow ups with approver to ensure invoices are approved and paid on a timely man nerReview and ensure that payment requests outside of Concur have the appropriate approvers and the limit amounts are in alignment with the Invoice Approval mat rixUpdate the Approval Matrix as requested, including additions, deletions and/or modifications in threshold amounts, Divisions, Department and/or users such as approvers, read only, purchasers and receivers' us ersFinal review and approval of new vendors. Ensure vendor documentation is in accordance with company polici es.
Perform a monthly reconciliation of the approval matrix with the HR report and publish it in Share Po intEnsure new vendor profiles are completed accurately and on a timely mat terEnsure that all credit applications are completed accurately and on a timely man nerResponsible of reviewing and ensuring that all special purchases/Contracts (ESN and MSN) from Legal Department are compliant with company pol icyPerform a semi-annual and annual performance review of all employ eesAssist with quarterly reviews and annual audits performed by external audit orsContribute to the development of processes and procedures in the departm ent Education and Experie nce:
Associates Degree in Accounting, bachelor's in accounting prefe rredMust have at least three to four (3-4) years' experience in accounts payable/receiving or related f ieldAbility to work and interact with departments within the organiza tionProficient in Microsoft Windows/Microsoft Office (Word & Ex cel)Must be able to multi- taskExceptional verbal and written communication sk illsMust exhibit a high level of confidentiality with work pro ductAbility to work under pres sure
Job Summary :
Responsibilities for this role consist of timely payment of all vendor invoices and expense vouchers, reconciliation of the advance vendor payments, statement approval of new vendors and the maintenance of the vendor master database. The AP Manager is also responsible for the process of entering vendor invoices, advances, credit memos, credit application, preparation and filing of 1099 forms at year-end as well as coordinating daily, weekly and monthly processing of AP reports .Job Responsibiliti es:
Review and approve all Checks, Wires, and ACH payme ntsHandling issues or concerns with vendors pertaining to payment disbursement/credit limit, payment terms, and credit application, amongst othe rs.Monitor the daily fraud filter activity for automatic debits and possible fraudulent transacti onsApply manual checks from ACS when these are submit tedPrepare the team for month-end closing and ensure all transactions and disbursements are posted to GL by the end of the mo nthReview and reconcile the advance vendor payment module, perform the pertinent follow ups and escalate cases to upper management when these are deemed necess aryRun a report in Concur of invoices pending of approval and perform follow ups with approver to ensure invoices are approved and paid on a timely man nerReview and ensure that payment requests outside of Concur have the appropriate approvers and the limit amounts are in alignment with the Invoice Approval mat rixUpdate the Approval Matrix as requested, including additions, deletions and/or modifications in threshold amounts, Divisions, Department and/or users such as approvers, read only, purchasers and receivers' us ersFinal review and approval of new vendors. Ensure vendor documentation is in accordance with company polici es.
Perform a monthly reconciliation of the approval matrix with the HR report and publish it in Share Po intEnsure new vendor profiles are completed accurately and on a timely mat terEnsure that all credit applications are completed accurately and on a timely man nerResponsible of reviewing and ensuring that all special purchases/Contracts (ESN and MSN) from Legal Department are compliant with company pol icyPerform a semi-annual and annual performance review of all employ eesAssist with quarterly reviews and annual audits performed by external audit orsContribute to the development of processes and procedures in the departm ent Education and Experie nce:
Associates Degree in Accounting, bachelor's in accounting prefe rredMust have at least three to four (3-4) years' experience in accounts payable/receiving or related f ieldAbility to work and interact with departments within the organiza tionProficient in Microsoft Windows/Microsoft Office (Word & Ex cel)Must be able to multi- taskExceptional verbal and written communication sk illsMust exhibit a high level of confidentiality with work pro ductAbility to work under pres sure