Position Summary The Accounts Payable Manager is responsible for overseeing all accounts payable functions for a multi-entity organization operating under multiple FEINs. This position ensures the accurate, timely, and compliant processing of vendor invoices, expense reimbursements, fuel-related payables, lease payments, and other operating expenses while maintaining strong internal controls and supporting financial reporting requirements. The Accounts Payable Manager supervises AP staff, manages vendor relationships, and ensures proper allocation of expenses across multiple legal entities. Key Responsibilities Accounts Payable Operations Manage the full-cycle accounts payable process for multiple companies operating under separate FEINs. Review, code, approve, and process vendor invoices accurately and timely. Ensure proper allocation of expenses to the appropriate entity, division, terminal, cost center, and general ledger account. Oversee weekly and monthly payment runs, including ACH, wire transfers, checks, and virtual payments. Monitor invoice workflows and approval processes to ensure compliance with company policy. Maintain compliance with payment terms and maximize available discounts. Multi-Entity Financial Management Ensure segregation and accurate reporting of transactions by FEIN and legal entity. Reconcile intercompany transactions and assist with intercompany accounting processes. Support entity-specific audits, tax reporting, and financial statement preparation. Coordinate with accounting and finance teams to ensure proper expense recognition and accruals. Industry-Specific Responsibilities Manage payables related to: Fuel vendors and fuel card programs Truck leases and equipment financing, if applicable Repairs and maintenance vendors Transportation and logistics service providers Expense reimbursements Insurance premiums Toll and scale charges Fleet management vendors Review and reconcile vendor statements related to fleet operations and transportation services. Monitor recurring operational expenses to identify discrepancies and cost-saving opportunities. Vendor Management Establish and maintain strong vendor relationships. Resolve invoice discrepancies and payment disputes promptly. Maintain current vendor records, W-9 forms, and payment information. Ensure compliance with IRS reporting requirements, including annual 1099 preparation and reporting. Internal Controls & Compliance Develop and maintain effective internal controls to safeguard company assets. Ensure compliance with company policies, transportation industry regulations, and accounting standards. Maintain accurate supporting documentation and audit trails. Assist with internal and external audits. Team Leadership Supervise, train, and develop accounts payable staff. Establish performance goals and conduct employee evaluations. Create and maintain standard operating procedures. Promote continuous improvement initiatives and process efficiencies. Reporting & Analysis Analyze spending patterns and identify trends affecting transportation costs. Monitor key performance indicators (KPIs) related to AP processing and vendor management. Provide management with regular reporting on liabilities and payment obligations. Qualifications Education Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred but not required. Equivalent combination of education and relevant experience will be considered. Experience 5+ years of progressive accounts payable experience. 2+ years of supervisory or management experience. Experience in trucking, transportation, logistics, or fleet management preferred. Experience managing accounting for multiple entities and FEINs required. Knowledge & Skills Knowledge of multi-company accounting structures and intercompany transactions. Proficient in ERP and accounting systems. Advanced Microsoft Excel skills. Excellent analytical, organizational, and problem-solving abilities. Strong attention to detail and accuracy. Effective communication and leadership skills. Key Performance Indicators (KPIs) Invoice processing accuracy. On-time payment. Vendor dispute resolution time. AP aging performance. Employee productivity and workflow efficiency. Audit compliance and internal control effectiveness. Accuracy of multi-entity expense allocations. Timely completion of month-end AP close activities.

Pay:

$95,000.00 - $115,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person