Job Overview We are seeking a versatile and organized Office Assistant to join our growing team. In this role, you will manage daily financial administrative tasks, support new project workflows, and act as a dedicated Account Manager for key customer accounts. You will work closely with our Staff Accountant to ensure seamless financial operations. The ideal candidate is a proactive problem-solver with strong software skills and excellent communication abilities.

Responsibilities Financial Administration:

Handle daily Accounts Receivable (AR) and Accounts Payable (AP) invoicing, tracking, and collections.

Account Reconciliation:

Perform regular reconciliation of AR and AP ledgers and vendor statements to ensure accuracy.

Team Collaboration:

Partner closely with the Staff Accountant to support month-end closing tasks and financial updates.

Account Management:

Serve as the primary, dedicated point of contact for assigned customer accounts to ensure satisfaction.

Project Support:

Coordinate administrative tasks, documentation, and scheduling for New Development Projects.

Office Operations:

Manage daily correspondence, email queues, and digital filing systems.

Required Skills and Qualifications QuickBooks:

Minimum 1-2 years of experience handling AR/AP workflows and ledger reconciliation.

Microsoft Excel:

Proficiency with spreadsheets, data entry, and basic formulas.

Microsoft Outlook:

Advanced experience managing calendars, scheduling, and professional email correspondence.

Microsoft Word:

Ability to draft, format, and edit professional business documents and project summaries.

Communication:

Strong verbal and written skills for managing client relationships.

Organization:

Proven ability to multitask and meet deadlines in a fast-paced environment.

Bilingual:

Spanish and English Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person