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Personnel Solutions Unlimited, Inc.
Accounts Payable Manager
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What they do
An Accounts Payable or Receivable Manager manages accounting staff with specific responsibility for maintaining records of accounts payable (company expenses or bills to be paid) and accounts receivable (outstanding invoices or amounts owed to a company). Uses specialized accounting software to create account databases and financial reports.
$114,214 / year median in the U.S.
+4% projected growth
Job Description
Job Overview We are seeking a dynamic and detail-oriented Accounts Payable Manager to lead our accounts payable operations with enthusiasm and precision. In this vital role, you will oversee the entire invoice processing cycle, ensure compliance with financial regulations, and maintain strong relationships with vendors and internal teams. Your proactive approach will help streamline workflows, enhance accuracy, and uphold the highest standards of financial integrity. Join us to contribute to a thriving organization that values efficiency, transparency, and excellence in financial management. Responsibilities Manage and supervise the accounts payable team to ensure timely and accurate processing of invoices, expense reports, and payments. Oversee invoice approval workflows using financial software such as Workday, SAP, or Oracle, ensuring adherence to company policies and SOX compliance. Reconcile accounts payable ledger with general ledger accounts regularly to identify discrepancies and resolve issues promptly. Implement and optimize accounts payable automation tools like Paychex, Bill.com, or similar systems to improve efficiency and reduce manual data entry errors. Ensure compliance with GAAP (Generally Accepted Accounting Principles) and other regulatory standards in all payables activities. Collaborate with procurement, finance, and human resources teams to streamline processes related to vendor onboarding, benefits administration, and expense management. Prepare detailed reports on accounts payable metrics using Excel data analysis techniques such as VLOOKUP functions and advanced spreadsheet formulas for insightful financial analysis. Maintain confidentiality of sensitive information while handling invoices, vendor data, and employee records responsibly. Support month-end closing activities by preparing journal entries related to payables and assisting with account reconciliations. Assist in audits by providing documentation for accounts payable transactions and ensuring compliance with internal controls like SOX. Experience Proven experience in accounts payable management within a fast-paced environment; experience with public accounting firms is a plus. Strong knowledge of accounting systems such as Workday, PeopleSoft, UltiPro, Sage, Kronos, Ceridian, or ADP is highly desirable. Demonstrated expertise in financial software including QuickBooks, Quicken, Microsoft Office Suite (especially Excel), and spreadsheets for data analysis. Familiarity with accounting concepts such as double entry bookkeeping, debits & credits, journal entries, general ledger reconciliation, and account reconciliation procedures. Experience managing accounts receivable processes alongside payables is advantageous. Knowledge of payroll management systems like Kronos or UltiPro is beneficial for integrated financial operations. Ability to handle confidential information discreetly while maintaining accuracy in data entry and processing tasks. Strong analysis skills for identifying discrepancies or inefficiencies within the accounts payable cycle. Excellent organizational skills with attention to detail in invoice processing, vendor management, and compliance documentation. Join us as an Accounts Payable Manager where your expertise will drive operational excellence! We're committed to fostering a vibrant work environment that supports your professional growth while ensuring your contributions make a meaningful impact on our organization's success.