Accounts Payable Supervisor

Description We are looking for an Accounts Payable Supervisor to lead payable operations for a mission-driven organization in Seattle, Washington. This position oversees payment processes, procurement support, and financial controls while helping ensure accurate fund accounting and regulatory compliance. The role also partners with internal teams to strengthen coding accuracy, meet reporting deadlines, and provide guidance that supports efficient day-to-day operations.

Responsibilities:

• Lead daily accounts payable activities, ensuring invoices, disbursements, ACH payments, and check runs are processed accurately and on schedule.
• Oversee fund-based expense coding and review General Ledger classifications to maintain accuracy, reinforce internal standards, and coach staff on proper coding practices.
• Coordinate month-end payable close activities, including reconciliations for related balance sheet accounts, deadline management, and follow-up with stakeholders.
• Prepare accrual entries, journal activity, and other accounting transactions by using financial systems and gathering needed input from department leaders.
• Support annual financial statement audits as well as reviews conducted by federal, state, county, city, and funding agencies.
• Manage supplier relationships by assessing vendor performance, assisting with contract discussions, resolving discrepancies, and confirming purchased goods or services meet business needs.
• Administer corporate card activity and employee reimbursement processes, ensuring timely reconciliation and consistent application of policy.
• Maintain procurement compliance by applying current guidance, preserving complete records, issuing purchase orders, tracking deliveries, and preparing reporting metrics.
• Monitor inventory levels, contribute to stock control efforts, and assist with the handling of outdated or excess materials.
• Serve as a knowledgeable resource for employees and external contacts, fostering responsive service, collaboration, and a positive team environment.

The salary range for this position is $80,000 to $93,000.

Benefits:

M/D/V Life and Disability insurance 401k with match 3 weeks PTO 13 paid holidays Requirements

• Experience supervising accounts payable functions, including invoice processing, payment cycles, and account reconciliations.
• Working knowledge of nonprofit accounting practices, fund accounting principles, and compliance expectations tied to restricted funding.
• Familiarity with procurement regulations and standards, including Uniform Guidance and related control requirements.
• Ability to review and correct invoice and General Ledger coding with strong attention to accuracy and detail.
• Proficiency with accounting systems such as NetSuite and experience preparing journal entries, accruals, and financial support schedules.
• Background managing vendor relationships, purchase orders, expense reimbursements, and credit card activity.
• Strong leadership and communication skills, with the ability to mentor colleagues and coordinate effectively across departments.
• Experience supporting audits and maintaining organized documentation for regulatory and financial review.

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