Accounting Specialist

Accounting Specialist Madison Elementary School District Madison District Office - Phoenix, Arizona This job is also posted in Madison Elementary District Job Details

Job ID:

5714448

Application Deadline:

Jun 04, 2026 11:59 PM (Mountain Standard Time)

Posted:

Yesterday

Starting Date:

Immediately Job Description Madison School District #38

POSITION TITLE:

Accounting Specialist- Business Office

LENGTH OF WORK YEAR

12 Months

JOB SUMMARY

The Accounting Specialist manages and reviews district financial transactions, ensuring compliance with USFR, GAAP, GASB, federal, state regulations, and district policies. The role supports the Accounting Coordinator and Director of Finance with general ledger management, account reconciliation, financial analysis, and report preparation.

QUALIFICATIONS

High School Diploma or GED. Coursework in accounting or equivalent experience. Knowledge of accounting principles and practices. Knowledge of Uniform System of Financial Records (USFR) Experience with automated accounting systems (School ERP Pro preferred). Effective written and verbal communication skills. Proficiency in financial data entry, management, and reconciliation. Ability to analyze financial data, draw conclusions, and prepare reports. Proven ability to identify and resolve account discrepancies. Commitment to maintaining confidentiality. Strong organizational skills, including the ability to prioritize work and meet deadlines. Ability to interact positively with staff and the public.

KEY RESPONSIBILITIES

The primary responsibilities include: Manage and perform daily financial record keeping, including bank account reconciliations, county treasurer reconciliations and treasury/banking operations (deposits, returned checks). Prepare and post journal entries, including payroll/expense adjustments and internal chargebacks. Process and report weekly revenue deposits (including file transfers to the county treasurer) and monthly revenue checks. Administer all financial aspects of the Tax Credit and Medicaid Reimbursement programs. Perform all financial development, monitoring, and reporting responsibilities for federal grants to include reimbursement requests and fiscal completion reports. Maintain and approve student activities club transactions. Assist with the preparation of board reports, fiscal year-end closing, and annual financial reports. Train school staff on cash handling procedures and sound accounting practices. Maintain the chart of accounts in accordance with USFR by approving account codes for department and school purchasing requisitions (including PARs). Collaborate with auditors by providing necessary supporting documentation. Respond to staff inquiries to provide financial information and direction. Attend professional development to maintain current knowledge of federal, state, and district regulations. Contribute to the team by performing additional duties as assigned.

LENGTH OF WORK/GRADE ON SALARY SCHEDULE

8 Hours Day/12 Month

BENEFITS

Classified Hourly Salary Range/Grade N $23.50-$31.20 (DOE)

REPORTS TO

Accounting Coordinator

Position Type:

Full-Time

Salary:

$23.50 Per Hour