Job Overview Responsible for ensuring that all payroll, invoicing, and accounting functions are completed accurately, timely, and in compliance with company policies, Department of Industrial Relations (DIR) guidelines, and all applicable state and federal regulations. This position requires a strong understanding of full-cycle accounting processes, the ability to analyze financial data, identify discrepancies, and proactively resolve issues. The Accounting Specialist must exercise sound judgment, maintain a high level of accuracy, and support continuous improvement of accounting processes and internal controls. This position must be self-motivated, detail-oriented, and capable of operating multiple priorities in a fast-paced environment. The Accounting Specialist is expected to take ownership of assigned responsibilities, identify process gaps, and recommend solutions to improve efficiency and compliance. Responsibilities Perform data entry and maintain accurate records within accounting software such as QuickBooks, Xero, Sage, or similar systems Manage accounts payable and receivable processes, ensuring timely payments and collections Conduct balance sheet reconciliations and account analysis to verify financial accuracy Prepare journal entries, including double entry bookkeeping, to record financial transactions in accordance with GAAP (Generally Accepted Accounting Principles) Assist with month-end and year-end closing procedures, including account reconciliation and financial statement preparation Support compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements Utilize spreadsheets and Excel data analysis techniques to interpret financial data and generate reports Handle confidential information with integrity and professionalism Collaborate with cross-functional teams to resolve discrepancies and improve accounting processes

EMPLOYEE PAYROLL

Process full-cycle payroll for all branch offices and assigned CBS (Continental Business Solutions) clients, including detailed auditing of timecards to ensure compliance with California wage and hour laws, DIR guidelines, and company policies. Serve as a point of contact for CBS clients regarding payroll services, ensuring accurate setup, data integrity, and ongoing payroll support. Analyze and reconcile payroll data, including regular, overtime, and double-time hours, pay rates, and job assignments; identify, investigate, and resolve discrepancies prior to payroll processing. Ensure accurate calculation and coding of all wages and supplemental earnings (per diem, mileage, bonuses, allowances, and client-specific pay requirements). Reconcile payroll registers, deductions, and funding reports to ensure accuracy and completeness before final payroll submission. Coordinate with staffing, operations, and CBS clients to resolve timekeeping, assignment, and pay-related issues. Maintain detailed payroll records and support internal and external audits by providing accurate documentation and reporting. Assist with payroll tax compliance and reporting, including review of 941, 940, DE9, and DE9C data as needed.

GARNISHMENTS

Review, process, and administer employee garnishments (wage attachments, levies, child support orders) in compliance with federal and state regulations. Calculate withholding amounts accurately and ensure timely remittance to appropriate agencies. Maintain organized and confidential records of all garnishments and related communications. Communicate professionally with employees regarding garnishment inquiries and provide clear explanations of deductions.

INVOICING

Prepare, review, and audit client invoices to ensure alignment with approved bill rates, hours worked, and contractual agreements. Analyze billing data for accuracy and completeness, identifying discrepancies between payroll, job assignments, and client contracts. Ensure timely generation and distribution of invoices in accordance with weekly billing cycles. Investigate and resolve client billing discrepancies in collaboration with operations and management.

ACCOUNTS PAYABLE

Maintain accurate vendor records, including payment terms, agreements, and W-9 documentation, ensuring compliance with company policies. Review, code, and process vendor invoices, verifying appropriate approvals and accuracy prior to payment. Ensure timely and accurate payment of all vendor obligations in accordance with established timelines. Identify discrepancies or irregularities in vendor invoices and escalate issues as needed.

ACCOUNTS RECEIVABLE / COLLECTIONS

Post and reconcile all client payments accurately within the accounting system, ensuring proper application to outstanding invoices. Prepare and process daily deposits, maintaining accurate and up-to-date financial records. Monitor client accounts for delinquency, payment delays, or discrepancies and take appropriate collection actions. Investigate and resolve client account issues through professional communication and detailed account analysis. Maintain thorough documentation of all account activity, communications, and resolutions.

GENERAL ACCOUNTING SUPPORT

Perform bank, payroll, and general ledger reconciliations to ensure accuracy and integrity of financial data. Assist with month-end and year-end close processes, including preparation of journal entries and supporting schedules. Support financial reporting by compiling and analyzing accounting data as requested by management. Assist with internal and external audits by preparing required documentation and responding to inquiries. Identify opportunities to improve accounting processes, strengthen internal controls, and increase operational efficiency. Join us as an Accounting Specialist to leverage your financial expertise in a vibrant team dedicated to excellence. Your contributions will be essential in maintaining our organization's financial integrity while providing opportunities for professional growth.

Pay:

$26.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person