Full Steam Staffing is Now Hiring an Accounting Clerk in Madera, CA. Apply Today!

Location:

Madera, CA Pay:

$18.00-20.00/hr

Schedule:

1st

Shift Job Summary:

The Accounting Clerk is responsible for providing administrative and accounting support to the Accounts Payable function through accurate data entry, invoice processing, record maintenance, and vendor support. This position plays a critical role in ensuring timely and accurate processing of invoices, maintaining financial records, and supporting the overall accounting team in achieving departmental goals. Responsibilities Accurately enter vendor invoices, credit memos, and payment information into the accounting system.

Review invoices for completeness, accuracy, proper approvals, and supporting documentation.

Match invoices with purchase orders and receiving documents as required.

Assist with processing accounts payable transactions and payment runs.

Verify coding of invoices to appropriate general ledger accounts and cost centers.

Maintain organized electronic and paper filing systems for accounts payable records.

Research and resolve invoice discrepancies, payment issues, and vendor inquiries.

Assist with vendor statement reconciliations and account maintenance.

Monitor invoice due dates to support timely payment processing.

Communicate with internal departments to obtain missing information or approvals.

Prepare reports, spreadsheets, and supporting documentation as requested by management.

Support month-end and year-end closing activities related to accounts payable.

Ensure compliance with company policies, accounting procedures, and internal controls.

Perform other administrative and accounting duties as assigned. Initiates collaboration with others. Assumes additional responsibilities to facilitate the achievement of team goals. Seeks input from others on matters that affect them. Anticipates when others might require assistance, providing it before they ask for it.

Takes corrective action to address identified unsafe or potentially hazardous elements within work systems and procedures. Leads efforts to promote the importance of health and safety issues in the workplace. Implements health and safety policies and procedures. Identify, control, and mitigate compliance obligations for environmental health and safety. Works with individuals to establishes clear roles and responsibilities within the team. Discusses with team members the objectives, deadlines, and desired results for individuals and teams, establishing regular review and oversight procedures against a plan. Empowers team members to take ownership of problem solving in their own areas. Identifies what to measure and establishes measurement procedures. Shares accountability with team members for successes and failures. Monitors progress, quality of work, and use of resources, making adjustments as needed. Provides regular and timely feedback to individuals and teams, such as recognition for achieving goals on time and within budgets. Sets clear expectations for employees of acceptable ethical behaviors to be demonstrated in the workplace. Initiates discussion of ethical dimensions of different situations. Identifies ethical dilemmas and conflict of interest situations and takes action to avoid and prevent them. Checks all decisions to ensure that they are in accordance with the overall organizational values before they are implemented. Encourages team members to come forward when they observe ethical lapses. Recognizes and rewards behavior that supports transparency and truthfulness. Tailors communication (e.

G., content, style and medium) to diverse audiences. Reads cues from diverse listeners to assess when and how to change planned communication approach to effectively deliver message. Communicates with all organizational levels. Understands others' complex or underlying needs, motivations, emotions or concerns, communicating effectively despite the sensitivity of the situation. Explains the organizational policies and procedures for quality assurance. Works at a level that exceeds quality standards set by the organization. Reviews the work of others to ensure that organizational quality standards are met. Advises management when quality issues and challenges are apparent. Qualifications High school diploma or GED required.

Associate degree in Accounting, Business Administration, or related field preferred.

Language Skills:

Ability to read and comprehend simple instructions, correspondence, memos and reports. Ability to write simple correspondence. Ability to effectively present information in one on one and group situations.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, sit, and use hands to finger, handle, or feel. The employee is frequently required to stand;reach with hands and arms;climb or balance;stoop, kneel, crouch, or crawl. The employee must frequently list and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to chemicals. The employee is occasionally exposed to outside weather conditions. Full Steam Staffing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Full Steam Staffing is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing s Fair Chance Act webpage. #IND-L