Accounts Payable Specialist

Description We are looking for a reliable Accounts Payable Specialist to join a real estate and property organization in Beverly Hills, California on a Contract basis. This on-site role supports a small accounting team and reports to the Head of Accounting, with a primary emphasis on accounts payable and related financial tasks. The ideal candidate brings strong Yardi experience, accuracy in high-volume processing, and a dependable approach to day-to-day accounting support.

Responsibilities:

• Handle a steady volume of vendor invoices each week, ensuring timely and accurate entry and processing.
• Coordinate weekly payment activity through checks, ACH transactions, and wire transfers while maintaining proper documentation.
• Record and post accounts payable transactions in Yardi with close attention to coding and completeness.
• Review and organize invoices across multiple expense areas, including property-related, utility, mortgage, and corporate items.
• Monitor bank account activity to help match outstanding payables with posted transactions and support account accuracy.
• Distribute confirmations after payment entries are completed and maintain clear records for follow-up.
• Contribute to month-end accounting tasks such as billback support, mortgage posting, utility tracking, and reconciliation preparation.
• Assist with document management, data entry, and additional accounting assignments as needed by the department.
• Provide support for business process changes, including conversion-related documentation and related administrative tasks when required. Requirements
• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with Yardi is required.
• Proven ability to manage invoice processing, payment runs, ACH activity, check payments, wire transfers, and AP data entry.
• Strong attention to detail with the ability to maintain accuracy in a high-volume environment.
• Solid organizational skills and the ability to manage changing priorities and a busy workflow.
• Comfortable working primarily on site in Beverly Hills, California.
• Basic Excel proficiency and confidence handling routine spreadsheet-related tasks.
• Dependable, collaborative, and clear communication skills.

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