Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a healthcare-focused organization in Concord, California in a contract-to-permanent capacity. This position supports daily payables operations by ensuring invoices, vendor balances, and payment activity are handled accurately and on schedule. The role also contributes to month-end tasks, financial record maintenance, and vendor communication while using Excel and internal accounting tools to keep information organized and current.

Responsibilities:

• Review and process vendor invoices, preparing payments through electronic methods and check disbursements in alignment with established timelines.
• Compare purchase orders against invoice details to confirm accuracy, proper coding, and required approvals before payment is issued.
• Reconcile vendor statements and internal account activity to identify discrepancies, resolve outstanding items, and maintain balanced records.
• Organize and update accounts payable files and supporting documentation to ensure complete, accurate, and audit-ready records.
• Address questions from vendors regarding payment status, invoice issues, and account details in a timely and thorough manner.
• Support month-end close activities by assisting with payable reporting, account analysis, and related financial documentation.
• Assist with processing customer refund checks and ensuring related transactions are recorded correctly.
• Prepare and maintain documentation needed for 1099 reporting and other year-end accounts payable requirements.
• Use Microsoft Excel and Odoo 16 to track payment activity, review spreadsheets, and manage day-to-day accounts payable transactions.