Accounts Payable Specialist

Job DescriptionJob Description Job description:

Position Summary:

The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable functions within a manufacturing environment. This role requires strong SAP knowledge, attention to detail, and the ability to collaborate cross-functionally with Purchasing, Operations, and Accounting.

Key Responsibilities:

• Perform full-cycle accounts payable processing, including invoice entry, review, approval routing, and payment processing
• Execute 3-way matching between purchase orders, receiving documents, and vendor invoices
• Batch, code, and post invoices accurately in SAP
• Communicate effectively with Purchasing, Receiving, and other departments to resolve invoice discrepancies
• Reconcile vendor statements and investigate discrepancies
• Process and reconcile employee expense reports in accordance with company policies
• Ensure compliance with company policies, internal controls, and accounting standards
• Manage sales and use tax accruals and reporting
• Prepare and process 1099s, ensuring compliance with federal and state regulations
• Maintain accurate vendor records, including W-9s and payment terms
• Assist with month-end closing activities related to accounts payable
• Support internal and external audits by providing documentation and responding to audit inquiries
• Identify opportunities to improve AP processes and efficiency

Qualifications:

• Minimum of 3-5 years of Accounts Payable experience, preferably in a manufacturing environment
• Strong SAP experience required
• Proven experience with full-cycle accounts payable
• Hands-on experience with 3-way matching
• Experience with vendor reconciliations
• Sales and use tax experience required
• 1099 filing and compliance experience required
• Strong attention to detail with excellent organizational and time management skills
• Ability to handle high-volume transactions accurately and efficiently
• Strong written and verbal communication skills
• Ability to work independently and as part of a team

Preferred Skills:

• Associate's or Bachelor's degree in Accounting, Finance, or related field
• Experience working in a multi-entity environment
• Knowledge of internal controls and audit requirements
• Advanced Excel skills

Work Environment:

• Office-based role within a manufacturing organization
• Interaction with multiple departments and external vendors

Work Location:

In person