Record all income and expenses daily in QuickBooks coded to the correct program, fund, account, and grant
Maintain the general ledger: accurate, complete, and audit-ready at all times
Process accounts payable: review, code, and enter invoices; prepare payment batches for approval
Record accounts receivable: log grant reimbursements, foundation disbursements, and donations
Process and record credit card transactions with complete receipt documentation Cost Allocation (Core Responsibility)
Apply the organization's Cost Allocation Plan to all shared expenses direct costs to specific programs, indirect costs to the administrative cost pool
Prepare monthly cost allocation worksheets for: payroll (by timesheet), occupancy, technology, equipment, and administrative overhead
Post monthly allocation journal entries in QuickBooks by class and job
Maintain a master cost allocation workbook that is clear, consistent, and audit-ready Reconciliations & Month-End Close
Reconcile all bank and credit card accounts monthly completed by the 10th of the following month
Support month-end close: ensure all transactions are posted, all accounts are reconciled, and reports are delivered to the Fiscal Specialist on time
Support year-end close and annual audit preparation: organize documentation, pull schedules, and respond to auditor requests QuickBooks Management
Maintain QuickBooks chart of accounts, class list, and customer/job list
Generate financial reports by program, grant, and fund as requested
Keep QuickBooks clean, organized, and ready for the Fiscal Specialist's review at any time Payroll Recording
Post payroll journal entries each pay period: gross wages, taxes, benefits, and net pay
Allocate payroll costs across programs and grants using approved timesheet data Qualifications
2+ years of hands-on bookkeeping experience — full-cycle: A/P, A/R, reconciliations, and general ledger
Demonstrated QuickBooks proficiency — Desktop or Online (you will be asked to demonstrate this during the hiring process)
Solid understanding of direct vs. indirect costs and cost allocation in a multi-program or multi-fund environment
Strong attention to detail — you catch errors before they compound
Proficiency in

Microsoft Excel :

formula-based worksheets, organized tracking spreadsheets

Professional integrity and discretion with confidential financial information
Reliable transportation and ability to work in-person in the Crestline area Preferred (Not Required)
QuickBooks ProAdvisor certification
Experience in a California nonprofit with multiple grant-funded programs
Familiarity with nonprofit fund accounting and OMB Uniform Guidance (2 CFR Part 200)
Experience with payroll cost allocation across multiple programs or grants
Associate's or Bachelor's degree in Accounting, Finance, or Business
Bilingual English/Spanish a plus Join us as a Bookkeeping Specialist if you're passionate about precision in finance operations!

Your expertise will directly impact our organization's success by ensuring our financial records are reliable and compliant. We value motivated professionals eager to grow their skills within a supportive team dedicated to excellence in accounting practices.

Pay:

$25.50 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid sick time Paid time off Retirement plan Application Question(s): Reliable transportation

Experience:

similar position: 1 year (Preferred)

Location:

Crestline, CA 92325 (Preferred) Ability to

Commute:

Crestline, CA 92325 (Preferred)

Work Location:

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