Bookkeeping Specialist Hearts & Lives Crestline, CA Job Details Part-time $25.50 - $30.00 an hour 13 hours ago Benefits Health insurance Dental insurance Paid time off Retirement plan Paid sick time Qualifications Spanish English QuickBooks Business Associate's degree Full Job Description Overview This position is being posted to support ongoing operational needs and ensure continuity of services within the department. The posting does not reflect any change in current staffing status. All qualified applicants are encouraged to apply. We are seeking a detail-oriented and proactive Bookkeeping Specialist to join our dynamic finance team. As our Bookkeeping Specialist , you'll be the person that will team up with our Financial Specialist to keep our financial records accurate, our QuickBooks books clean, and our costs correctly coded across multiple grant-funded programs. This is a hands-on bookkeeping position daily transaction entry, bank reconciliations, accounts payable and receivable, payroll recording, and critically direct and indirect cost allocation across our program and grant portfolio. Responsibilities Daily Bookkeeping

• Record all income and expenses daily in QuickBooks coded to the correct program, fund, account, and grant
• Maintain the general ledger: accurate, complete, and audit-ready at all times
• Process accounts payable: review, code, and enter invoices; prepare payment batches for approval
• Record accounts receivable: log grant reimbursements, foundation disbursements, and donations
• Process and record credit card transactions with complete receipt documentation Cost Allocation (Core Responsibility)
• Apply the organization's Cost Allocation Plan to all shared expenses direct costs to specific programs, indirect costs to the administrative cost pool
• Prepare monthly cost allocation worksheets for: payroll (by timesheet), occupancy, technology, equipment, and administrative overhead
• Post monthly allocation journal entries in QuickBooks by class and job
• Maintain a master cost allocation workbook that is clear, consistent, and audit-ready Reconciliations & Month-End Close
• Reconcile all bank and credit card accounts monthly completed by the 10th of the following month
• Support month-end close: ensure all transactions are posted, all accounts are reconciled, and reports are delivered to the Fiscal Specialist on time
• Support year-end close and annual audit preparation: organize documentation, pull schedules, and respond to auditor requests QuickBooks Management
• Maintain QuickBooks chart of accounts, class list, and customer/job list
• Generate financial reports by program, grant, and fund as requested
• Keep QuickBooks clean, organized, and ready for the Fiscal Specialist's review at any time Payroll Recording
• Post payroll journal entries each pay period: gross wages, taxes, benefits, and net pay
• Allocate payroll costs across programs and grants using approved timesheet data Qualifications
• 2+ years of hands-on bookkeeping experience — full-cycle: A/P, A/R, reconciliations, and general ledger
• Demonstrated QuickBooks proficiency — Desktop or Online (you will be asked to demonstrate this during the hiring process)
• Solid understanding of direct vs. indirect costs and cost allocation in a multi-program or multi-fund environment
• Strong attention to detail — you catch errors before they compound
• Proficiency in

Microsoft Excel :

formula-based worksheets, organized tracking spreadsheets

• Professional integrity and discretion with confidential financial information
• Reliable transportation and ability to work in-person in the Crestline area Preferred (Not Required)
• QuickBooks ProAdvisor certification
• Experience in a California nonprofit with multiple grant-funded programs
• Familiarity with nonprofit fund accounting and OMB Uniform Guidance (2 CFR Part 200)
• Experience with payroll cost allocation across multiple programs or grants
• Associate's or Bachelor's degree in Accounting, Finance, or Business
• Bilingual English/Spanish a plus Join us as a Bookkeeping Specialist if you're passionate about precision in finance operations!

Your expertise will directly impact our organization's success by ensuring our financial records are reliable and compliant. We value motivated professionals eager to grow their skills within a supportive team dedicated to excellence in accounting practices.

Pay:

$25.50 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid sick time Paid time off Retirement plan Application Question(s): Reliable transportation

Experience:

similar position: 1 year (Preferred)

Location:

Crestline, CA 92325 (Preferred) Ability to

Commute:

Crestline, CA 92325 (Preferred)

Work Location:

In person