Job Snapshot
Full time
Temporary
El Centro
$21
- $23 Hourly DOE
Temporary Accounting Coordinator
- Accounts Receivable, Purchasing & Payroll Support
Temporary Accounting Coordinator
- Accounts Receivable, Purchasing & Payroll Support
Position Summary
Seeking a Temporary Accounting Coordinator to provide support in accounts receivable, purchasing, payroll administration, records management, and general accounting functions.
The ideal candidate will possess strong QuickBooks and Excel skills, experience handling confidential records, and the ability to maintain both electronic and paper filing systems with a high degree of accuracy and professionalism.
Primary Responsibilities
Accounts Receivable & Accounting
Manage accounts receivable, including posting payments, tracking outstanding balances, and maintaining accurate records.
Process cash receipts, deposits, account adjustments, and reconciliations.
Maintain accurate accounting records utilizing QuickBooks.
Prepare and update Excel spreadsheets, reports, and financial tracking documents.
Assist with monthly financial reporting and other accounting functions as assigned.
Purchasing & Inventory
Process purchasing requests and vendor invoices.
Coordinate supply orders and maintain purchasing documentation.
Track inventory levels and maintain inventory records.
Communicate with vendors regarding orders, invoices, and payment inquiries.
Payroll Support
Assist with payroll administration, including review of employee timesheets and payroll-related documentation.
Verify timesheet accuracy and ensure compliance with agency procedures.
Maintain knowledge of applicable wage and hour laws and labor regulations.
Support payroll processing and related recordkeeping functions.
Records Management & Confidentiality
Maintain confidential financial, payroll, personnel, and organizational records in both electronic and paper formats.
Organize, scan, upload, and maintain electronic files to ensure accurate record retention and retrieval.
Maintain electronic and hard-copy filing systems in accordance with agency policies and record retention requirements.
Protect sensitive and confidential information and exercise discretion when handling employee, client, and financial records.
Ensure documents are properly secured and accessible only to authorized personnel.
Minimum Qualifications
Minimum three (3) years of recent hands-on QuickBooks experience required.
Minimum three (3) years of accounting, bookkeeping, accounts receivable, or related financial experience.
Strong proficiency in Microsoft Excel, including spreadsheets, formulas, and financial tracking.
Experience with purchasing, vendor management, and inventory tracking.
Knowledge of payroll processes, timesheet review, and applicable labor laws.
Experience maintaining confidential records and electronic filing systems.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple priorities.
Excellent communication and problem-solving skills.
Preferred Qualifications
Associate's Degree or higher in Accounting, Finance, Business Administration, or related field.
Experience working in a nonprofit environment.
Experience supporting payroll processing and financial reporting.
Experience with electronic document management systems and records retention practices.
Desired Candidate Profile
The ideal candidate is highly organized, detail-oriented, and capable of independently managing accounts receivable, purchasing, payroll support, and confidential records. Candidates must be proficient in QuickBooks and Excel, comfortable working with electronic filing systems, and able to maintain the highest level of confidentiality while handling sensitive financial and personnel information.
Important:
Only candidates with demonstrated QuickBooks experience, strong Excel skills, experience handling confidential records, and proficiency with electronic file management should be submitted for consideration.
