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Accounts Payable Specialist
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Robert Half
Foster City, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Payable Specialist to join a biotechnology organization in San Mateo, California in a hybrid contract-to-permanent role. This position plays a key part in keeping invoice operations running smoothly by coordinating with vendors and internal stakeholders, monitoring payment activity, and helping ensure accurate, timely processing. The ideal candidate brings strong accounts payable experience, recent NetSuite knowledge, and the ability to work effectively in a fast-paced life sciences environment.
Responsibilities:
- Oversee day-to-day invoice processing in NetSuite, ensuring charges are entered accurately and routed correctly for payment.
- Serve as a primary contact for vendors by addressing payment questions, researching outstanding items, and resolving billing discrepancies.
- Partner with purchase order owners to obtain approvals, clarify funding concerns, and remove delays affecting invoice completion.
- Monitor accounts payable workflow tools and maintain organized queues to support timely review and processing.
- Identify duplicate submissions, investigate exceptions, and take corrective action to prevent payment errors.
- Confirm that invoices include the required backup materials and that documentation is properly attached for audit readiness.
- Escalate complex payment or invoice issues when needed and collaborate with cross-functional teams to reach resolution.
- Assist with reporting activities, payment support tasks such as ACH and check runs, and month-end close responsibilities while following internal controls and company policies. Requirements
- At least 3 years of hands-on accounts payable experience.
- Recent experience using NetSuite in an invoice processing environment is required.
- Background in biotechnology, biopharma, or another life sciences setting is required.
- Experience responding to vendor collections questions and handling payment-related escalations.
- Strong attention to detail with solid organizational and analytical problem-solving abilities.
- Ability to manage competing deadlines and maintain accuracy in a high-volume workload.
- Familiarity with invoice coding, account coding, ACH activity, and check run support.
- Experience with Concur expense management is strongly preferred.