Account Payable Specialist

Accounts Payable Specialist needed for a bookkeeping service company located in Irvine, CA. Temporary to hire position paying $26-30/hr , depending on experience. Hours are flexible, starting between 7:30 AM and 8:30 AM, Monday - Friday , with 8-hour days. Benefits include Medical, Dental, and Vision, 401K Plan, and PTO. We are currently seeking a detail-oriented Accounts Payable Specialist to support a fast-paced accounting team that manages financial operations for a variety of businesses across different industries. This role is ideal for someone who enjoys working in a dynamic environment, balancing multiple accounts, and ensuring accurate financial processing.

Key Responsibilities:

Process high-volume invoices and verify accuracy prior to payment. Assign proper expense codes and enter transactions into accounting software systems. Review and reconcile purchase orders, receipts, and vendor invoices. Handle vendor inquiries, resolve payment discrepancies, and maintain positive relationships. Assist with weekly payment processing, including checks, electronic payments, and wire transfers. Maintain accurate accounts payable records and monitor outstanding balances. Ensure expenses are recorded correctly by client, department, or project. Support month-end closing activities, including accruals and account adjustments. Organize and maintain digital accounting documentation and vendor compliance records. Assist with year-end reporting tasks, including 1099 preparation and audit support. Coordinate with internal accounting staff and external contacts to ensure timely processing.

Requirements:

At least 3 years of recent accounts payable experience. Must have strong experience using QuickBooks Desktop and Online. Ability to manage multiple priorities and deadlines simultaneously. Advanced Microsoft Excel skills, including formulas and data analysis tools. Comfortable using online accounting platforms and document management systems. Strong communication and problem-solving skills. High level of accuracy and attention to detail. Ability to work independently while collaborating within a remote or hybrid team environment. Previous experience supporting multiple entities or clients is highly preferred. Understanding of standard accounting practices and AP procedures preferred. Experience assisting with audits and year-end vendor reporting is a plus.

What's Offered:

Opportunity to support a wide range of businesses and industries. Flexible work environment with long-term growth potential. Collaborative and supportive accounting team atmosphere.

Compensation / Pay

Rate (Up to): $26.00 - $30.00 Per Hour