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Part Time Accounts Payable Clerk
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Robert Half
Mission Viejo, CA (In Person)
Part-Time
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Job Description
Description We are looking for a detail-oriented Part Time Accounts Payable Clerk to support a busy organization in Mission Viejo, California. This Contract position offers a consistent part-time schedule of approximately 30 hours per week and is ideal for someone who can manage a steady flow of payables with accuracy and efficiency. The person in this role will work closely with a small accounting team and help keep vendor payments, records, and documentation current and organized.
Responsibilities:
- Process a high volume of vendor invoices each month with careful attention to accuracy, coding, and timely entry into the ERP system.
- Review and record credit memos and debit memos to ensure account balances and supporting documentation remain accurate.
- Prepare and complete check runs while verifying payment details and maintaining proper approval records.
- Set up ACH payment information and help maintain secure, up-to-date electronic payment records for vendors.
- Create and maintain vendor profiles, including registering new suppliers and confirming required documentation is complete.
- Enter and track 1099-related information to support year-end reporting requirements and compliance.
- Partner with the accounting team to resolve invoice discrepancies, payment questions, and vendor account issues.
- Help organize accounts payable files and maintain clear records within the Great Plains system and related documentation processes. Requirements
- Previous accounts payable experience in a high-volume processing environment.
- Hands-on ability to code invoices accurately and enter payment data into an ERP system.
- Experience handling check runs, vendor setup, and invoice processing from receipt through payment.
- Familiarity with credit memos, debit memos, and standard accounts payable documentation.
- Working knowledge of ACH setup and vendor payment administration.
- Experience supporting 1099 data entry or related year-end reporting tasks.
- Proficiency with Great Plains or a comparable accounting platform.
- Strong attention to detail, reliability, and ability to work effectively in a small team environment.