Accounting Assistant - Cost Desks

Job DescriptionJob Description Sweet James Accident Attorneys is one of the nation's premier personal injury law firms, recognized for delivering exceptional results, unmatched client service, and a people-first culture. As we continue expanding our team, we are seeking a motivated, detail-oriented, and sharp Accounting Assistant with our Cost Desks team, to support our fast-paced and high-performing legal team. This is more than just a support role - it's an opportunity to build a long-term career with a respected and rapidly growing law firm that values growth, teamwork, accountability, and professional development. If you thrive in a collaborative environment, enjoy meaningful work that makes an impact, and want to be part of a team that truly values its employees, we encourage you to apply. Cost Management

• Oversee accurate recording, categorization, and reimbursement of litigation costs (medical records, filing fees, expert witness expenses, etc.)
• Audit cost entries in the case management system to ensure alignment with invoices and supporting documentation
• Monitor aging cost reports and ensure timely cost recovery from settlements
• Coordinate with attorneys, paralegals, and case managers to resolve discrepancies Deposit Desk Operations
• Supervise processing of all incoming client settlement funds, retainers, and reimbursements into the trust account
• Ensure deposits are logged, reconciled, and allocated to the correct matters promptly
• Verify all deposits comply with IOLTA requirements
• Oversee remote deposit capture, wire transfers, and bank courier processes Team Leadership
• Anticipates issues, identifies root causes, and implements effective solutions.
• Supports, mentors, and develops team members to reach individual and department goals.
• Assign daily priorities, monitor workflow, and ensure SLAs are met.
• Conduct training on trust accounting compliance and firm policies
• Takes ownership of deliverables and holds self and team to high performance standards. Compliance & Reporting
• Prepare reconciliations of cost accounts and trust accounts
• Develop, and maintain SOPs for cost tracking and deposit handling Cross-Department Collaboration
• Work closely with other Legal Support teams to confirm final settlement statements include all recoverable costs
• Liaise with Medical Liens and Disbursement teams to ensure funds are properly allocated
• Partner with IT to enhance cost and deposit tracking workflows to identify efficiencies Qualifications

REQUIRED

3+ years of experience in law firm accounting, preferably in Personal Injury or contingency-based practices Strong knowledge of Trust accounting rules and IOLTA compliance Proven experience managing cost tracking and high-volume deposit operations Strong Excel and data reconciliation skills Excellent attention to detail and ability to work under tight deadlines

PREFERRED

Experience in a multi-state law firm environment Familiarity with other state trust accounting rules Supervisory experience in a high-volume finance setting Core Competencies

• Accuracy and attention to detail
• Strong organizational and time management skills
• Clear and professional communication
• Problem-solving and process improvement mindset
• Ability to lead and motivate a team Join Our Team!

At Sweet James, we don't just offer jobs - we build careers. If you're ready to join a firm that values excellence with an unwavering passion for life changing results, we'd love to hear from you. Company DescriptionSweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients.

Company DescriptionSweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients.