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Accounting Specialist
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Robert Half
Oxnard, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Accounting Specialist to join a non-profit organization in Oxnard, California, in a contract role with permanent potential. This position supports day-to-day accounting operations with a strong focus on payables, cash activity, and accurate financial recordkeeping. The ideal candidate brings hands-on experience in transaction processing, vendor communication, and month-end support while working effectively in a detail-driven environment.
Responsibilities:
- Manage the full daily accounts payable workflow, including coding, scanning, routing, and maintaining invoice records for timely processing.
- Coordinate invoice approvals through the designated payment platform so weekly check runs are completed accurately and on schedule.
- Prepare manual check payments when needed and respond to vendor questions to resolve billing or payment concerns promptly.
- Record daily sales activity and post journal entries related to miscellaneous deposits and other cash transactions.
- Monitor utility charges and other expenses to support monthly accruals and assist with the month-end close process.
- Review vendor statements to identify missing invoices or discrepancies and follow up to ensure complete and accurate payables records.
- File paid invoices and maintain organized financial documentation to support audit readiness and internal record retention.
- Handle mail pickup and delivery tasks, including supporting secure processing of checks in coordination with the donor development team.
- Assist with gathering financial documents and requested information for annual audits and other accounting reviews. Requirements
- 2+ years of accounting experience, preferably in accounts payable, accounts receivable, or general accounting support.
- Working knowledge of invoice processing, billing activities, account reconciliation, and core accounting functions.
- Ability to prepare and post journal entries with a high degree of accuracy and attention to detail.
- Experience communicating with vendors and resolving payment or invoice discrepancies in a clear and courteous manner.
- Comfortable supporting month-end close activities, including accrual tracking and related documentation.
- Proficiency with accounting systems and standard office software used for financial processing and recordkeeping.
- Strong organizational skills with the ability to manage recurring deadlines, maintain files, and handle multiple priorities.