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Accounts Payable Clerk
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Robert Half
Palm Desert, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Payable Clerk to join a non-profit organization in Palm Desert, California and provide dependable support across day-to-day invoice and payment activities. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable handling a steady flow of accounts payable work with accuracy. The person in this role will help ensure financial records are complete, documentation is properly maintained, and payment-related tasks are completed in alignment with established procedures.
Responsibilities:
- Manage a high volume of incoming invoices and enter them accurately within required timelines.
- Examine billing documents and related backup materials to confirm approvals, coding, and completeness before processing.
- Reconcile invoices against purchase orders, receipts, and other supporting records to verify payment readiness.
- Investigate payment or documentation issues and coordinate with vendors or internal teams to resolve discrepancies.
- Maintain orderly accounts payable files and records so documentation can be retrieved easily and remains audit-ready.
- Support payment operations through data entry, invoice status tracking, and preparation assistance for check runs.
- Apply departmental policies and documentation standards consistently throughout the accounts payable process. Requirements
- At least 2 years of experience in accounts payable or a related accounting support position.
- Working knowledge of invoice review, account coding, and payment processing procedures.
- Strong attention to detail with the ability to identify missing information or inconsistencies in supporting documents.
- Proficiency with Microsoft Office, particularly Excel, for tracking and organizing financial information.
- Experience with accounts payable tools or accounting platforms, including QuickBooks Online, is preferred.
- Solid organizational and communication skills to manage priorities and follow up effectively with vendors and internal staff.
- Prior experience in a public sector, municipal, or similarly regulated environment is an advantage.