An Accounting Clerk keeps records of accounts and financial transactions. Works for a business or provides bookkeeping services for several smaller organizations or individuals. Provides information for financial and tax reports completed by an accountant.
The Accounting Clerk will report directly to the Controller. This role will consistently meet or exceed deadlines for accounts payable, and accounts receivable entries; perform accounting and administrative duties by verifying accuracy of invoices and inputting data, reconciling account statements, and generating accounts receivable invoices.
Results Statement:
Helps to fulfill our mission by working with clarity of purpose, reinforcement of expected results and promotes other-centered attitudes and behaviors needed to foster a service culture consistent with the company's mission, vision, and values.
Responsibilities:
Accounts Payable :
Match invoices to applicable backup or purchase orders. Accurate data entry of invoices after approval is received. Verifies entries once posted for accounting and spelling accuracy as well as discount and pay terms. Reconciles monthly statements from vendors. Receives a completed W-9 form for new vendors.
Cost Accounting:
Review, input, and allocate product-related costs to Purchase Orders; analyze supplier revenue and expense activity to determine net returns; process purchased product payments; prepare supplier settlement summaries; reconcile supporting documentation and assist with month-end reporting activities.
Invoice Approval :
Submit Accounts Payable and Accounts Receivable invoices to appropriate departments for manager approval; Receive approval on all invoices (with exception of utility bills) in a timely manner.
Check Process:
Run the Aging to determine payment due. Verify cash balance to cover the requested check run. Match printed checks to its corresponding invoices. Scan signed checks to the network (based on clients' needs). Mail Checks. Scan-in the check run with the matching check register. Verify printed checks have correct mailing address and amount due. Mail checks. File checks in current file system.
Administrative/Sales Operations Support:
Perform administrative duties, such as providing telephone support and filing. Assist in the Accounting Department with various tasks, as needed.
Teamwork :
Work as a member of the accounting team to meet deadlines, maintain accuracy and operate within a culture that aligns with the company's values, mission, and vision. Collaborate with the Sales Department to ensure accurate product costing, supplier settlements, revenue reporting, and timely processing of purchased product transactions. Perform other duties as assigned by the needs of the business.
Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 2-5 years related experience and/or training Some higher education Ag Related Experience Intermediate Excel Experience Cost Accounting Experience Ability to present oneself with professional application and behavior in accordance with the Employee Handbook Policy Ability to meet safety requirements and/or pass a drug and alcohol test (Safety Sensitive positions only)
Preferred Skills and Qualifications:
Industry knowledge Famous Software knowledge
Physical Demands:
Ability to work in office, warehouse, packing, and cold storage environments Exposure to temperature variations, including refrigerated and outdoor conditions Ability to travel between locations and operate effectively in multi-site environments Ability to walk facilities, stand for extended periods, and occasionally lift up to 50 lbs. if needed
