Accounts Receivable Specialist

Accounts Receivable Specialist TRL Systems, Inc - 3.5 Rancho Cucamonga, CA Job Details Full-time $33 - $35 an hour 19 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications High school diploma or GED Collections account management Full Job Description Are you someone who enjoys solving problems, building customer relationships, and keeping financial processes running smoothly? We are seeking an Accounts Receivable Specialist to help manage customer accounts, ensure timely collections, and support the overall financial health of our organization. In this role, you will work closely with customers and internal teams to resolve billing issues, monitor outstanding balances, and ensure invoices are paid accurately and on time. You'll also play a key role in managing lien documentation, certificates of insurance (COIs), and maintaining accurate records across our accounting and CRM systems. What You'll Do Communicate regularly with customers, vendors, and internal team members by phone, email, and company systems to answer questions and resolve issues. Manage assigned tasks, tickets, and activities in the company CRM while ensuring deadlines are met. Prepare and process invoices for project, service, and time-and-material (T&M) work, ensuring invoices are accurate and delivered on time. Apply customer payments, maintain accurate payment records, and research any payment discrepancies. Investigate and resolve billing issues by coordinating with internal teams and customers. Conduct collection efforts, including customer outreach and follow-up on outstanding invoices, to ensure timely payment. Prepare and distribute monthly customer account statements. Process preliminary lien notices and unconditional lien releases in accordance with project requirements. Coordinate and distribute Certificates of Insurance (COIs) to customers, vendors, and subcontractors as needed, including annual insurance updates. Maintain accurate records and submit timesheets daily. Participate in team meetings, training sessions, and professional development activities. Support the accounting and operations teams with additional responsibilities as needed. 3+ years accounts receivable 1+ years collections High School Diploma or Equivalent (required) Bachelors in Accounting (preferred) Ability to read, write, hear, speak and comprehend English Excellent written and verbal communication skills Critical thinking, decision making and problem-solving skills Planning and organizational abilities Analytical skills to forecast and identify trends and challenges Customer Service driven Intermediate skill in MS Office suite

Physical Demands and Work Environment:

Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily Ability to walk, bend, stoop, hear, and speak, daily Move/Transport items weighing 20 pounds, occasionally Stand or Sit for long periods (4+ hours), daily At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here's what you can expect as a member of our

TRL Team:

Comprehensive Benefits Package:

Medical insurance, dental insurance, life insurance, 401k plan, paid holidays,

Paid Time Off Employee Merit and Longevity Awards:

Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few

Company Sponsored Events:

Family-friendly events with food, games and prizes

Training and Development:

Classes available to develop you personally and professionally to help you be the best version of you possible!

Career Advancement:

We want to partner with you to build a long and successful career at TRL and will help you realize your potential TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity. For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment. TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL's employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.