Accounts Payable & Procurement Specialist

Role Summary This role owns the full lifecycle of Accounts Payable preparation and field-driven purchasing execution. The Finance & Purchasing Specialist serves as the central point of coordination between Altair and its vendors—ensuring materials, tools, services, and invoices are accurate, timely, and aligned with job execution. This position is critical to maintaining financial accuracy, operational readiness, and strong vendor relationships across the business. Key Responsibilities Accounts Payable Preparation & Financial Accuracy. Own the intake, organization, and preparation of all vendor invoices to ensure clean, accurate financial records prior to payment. Review incoming bills against purchase orders, field usage, and agreed pricing to validate accuracy. Code and prepare invoices for entry into accounting systems while maintaining alignment with project budgets and cost tracking. Maintain organized AP records and supporting documentation for audit readiness and internal visibility. Support the creation and maintenance of balance sheet reports, ensuring liabilities and accruals are accurately reflected. Work closely with leadership to provide clear visibility into outstanding payables and financial position. Purchase Order (PO) Management Create, issue, and track all purchase orders across the business. Ensure every spend event is tied to an approved and properly structured PO. Maintain PO accuracy, including scope, pricing, vendor details, and project allocation. Track open POs and reconcile against invoices and delivered goods/services. Vendor Relationship Management Serve as the primary day-to-day contact for vendors across tools, parts, supplies, and service providers. Build and maintain strong working relationships to ensure responsiveness, reliability, and favorable terms. Communicate clearly with vendors on order status, discrepancies, and documentation requirements. Continuously improve vendor performance through accountability and clear expectations. Sourcing & Procurement Execution Proactively identify and source tools, materials, and service vendors required to support field operations. Research and evaluate new vendors based on cost, quality, availability, and reliability. Onboard new vendors, ensuring all documentation, compliance, and system setup is completed properly. Coordinate closely with field teams and leadership to anticipate needs and prevent delays in execution. Execute purchasing decisions quickly and accurately to support job timelines. Operational & Cross-Functional Support Work closely with field teams, service leadership, and finance to ensure alignment between purchasing, job execution, and financial reporting. Support continuous improvement of procurement and AP processes, driving efficiency, accuracy, and scalability. Maintain strong communication across all stakeholders to eliminate bottlenecks and ensure smooth operations. Requirements 3+ years of experience in Accounts Payable, Purchasing, Procurement role Experience working in a fast-paced, operations-driven environment (field services, construction, energy, or similar preferred) Strong understanding of purchase orders, invoice reconciliation, and vendor management High attention to detail with a commitment to accuracy and accountability Ability to manage multiple priorities and respond quickly to operational needs Strong communication skills and ability to work across teams and with external vendors Proficiency with accounting systems QuickBooks and Excel Preferred Qualifications Experience supporting field service or project-based businesses Familiarity with cost tracking by job or project Experience building vendor networks and negotiating pricing or terms Background in renewable energy, construction, or industrial services What Success Looks Like All purchases are executed through clean, accurate POs Invoices are prepared accurately and ready for approval without rework Vendors are responsive, reliable, and aligned with Altair's expectations Field teams have what they need, when they need it, without delays Financial records are clean, organized, and audit-ready Clear visibility into payables and purchasing activity at all times The Altair Way At Altair, we operate with precision, urgency, and accountability. This role is not just processing transactions, it is enabling execution in the field and ensuring the business runs clean, fast, and efficiently.

Pay:

From $25.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

building vendor networks and negotiating pricing or terms: 2 years (Required) supporting field service or project-based businesses: 2 years (Required) ensuring every spend is tied to an approved

PO:

3 years (Required) entering approved AP invoices into

Quickbooks :

3 years (Required) Issuing and tracking purchase orders across the business: 3 years (Required)

Work Location:

In person