Accounting Specialist Shared Services

Accounting Specialist Shared Services

MARIANI PACKING GROUP

Vacaville, CA Job Details $31.30

• $38.

35 an hour 23 hours ago Qualifications Vendor relationship building Spreadsheets NetSuite Excel data analysis

Full Job Description Job Title:

Accounting Specialist•

Shared Services Department :

Accounting Reports to :

Accounting Manager Location :

Vacaville If applicable Number of Direct reports :

N/A Budget Dollars :

N/A Revised :

April , 2026

Summary:

We are seeking a detail-oriented and proactive candidate to join our Shared Services team. The Shared Services Coordinator supports Accounts Receivable (AR), Accounts Payable (AP) and general Accounting functions. This role plays a critical role in maintaining accurate financial records, ensuring timely collections and payments, and supporting the day-to-day financial operations of a manufacturing business. The ideal candidate thrives in a high-volume environment, has strong ERP experience (NetSuite preferred), and enjoys working cross-functionally across accounting, operations, sales and procurement. Key Responsibilities (55%) Accounts Payable (AP) Process high-volume vendor invoices in NetSuite, including review, validation, and accurate coding in compliance with internal controls and GAAP Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with purchasing and receiving teams Prioritize invoices based on payment terms and discounts; prepare and execute vendor payments (ACH, wire, check runs) in accordance with payment schedules Reconcile vendor statements, investigate discrepancies, and resolve past-due or outstanding invoice issues in a timely manner Maintain accurate and up-to-date vendor records and respond promptly to vendor inquiries Prepare, review, and maintain AP account reconciliations, supporting month-end close with analysis and variance explanations Contribute to process improvements, cross-training initiatives, and ad hoc projects as needed Process annual 1099 tax forms timely and accurately Key Responsibilities

• (30%) Accounts Receivable (AR) Generate and issue accurate customer invoices in NetSuite, ensuring alignment with sales orders, shipping documentation, and established SOPs Apply and reconcile incoming payments (ACH, wire, check), including review of remittance advice and resolution of unapplied or misapplied cash Monitor AR aging reports and actively manage collections, following up on past-due accounts and escalating delinquent balances in accordance with company procedures Support processing and matching of customer deductions related to promotional and non-promotional activities Investigate and resolve billing discrepancies, disputes, and short payments in collaboration with cross-functional teams Prepare and maintain AR account reconciliations, ensuring subledger-to-general ledger accuracy and month-end close support Maintain customer account accuracy, including setup, updates to master data, and support for credit evaluations and account reviews Key Responsibilities•Shared / Cross-Functional•(15%): Maintain accurate financial data within NetSuite ERP Build and maintain strong relationships with internal departments, external customers and vendors to support payment cycles Support month-end close activities including journal entries, reconciliations and reporting support Assist with audit requests and documentation Partner with: Procurement (raw fruit, packing materials) Operations (production and inventory) Sales (orders, pricing, deductions) Logistics (freight and shipment validation) Ensure compliance with internal controls and applicable food safety standards Accountability•

Personal Growth:

Demonstrate professionalism discretion and sound judgement in all interactions Uphold confidentiality and integrity in handling financial, customer and vendor data Support company values and contribute to a collaborative and high-performing team culture Show initiative in identifying areas for personal development and process improvement Accountability•

Physical Demands:

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl The employee will occasionally lift and /or move 10 to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Qualifications:

Required 4-6 years of experience in Accounts Receivable, Accounts Payable, or shared services Hands-on experience with NetSuite ERP Strong understanding of accounting fundamentals Proficiency in Microsoft Excel (pivot tables, lookups, basic formulas) High attention to detail and accuracy

Preferred:

Experience in manufacturing, food production, or agriculture Familiarity with inventory and cost accounting environments Exposure to audit processes or compliance requirements

Skills & Competencies:

Strong organizational and time management skills Ability to manage multiple priorities in a deadline-driven environment Effective communication and problem-solving abilities Collaborative mindset with cross-functional teams

Work Environment:

Office-based role with regular interaction across operations and warehouse teams Fast-paced environment aligned with production schedules and seasonal demand Occasional extended hours during month-end close or peak seasons

Key Success Metrics:

Timely and accurate invoice and payment processing Reduction in aged receivables (DSO improvement) Vendor payment accuracy and cycle time Minimal discrepancies and audit findings

Why Join Us:

Opportunity to work in a growing, essential food manufacturing industry Collaborative and cross-functional team environment Exposure to end-to-end financial operations Competitive compensation and benefits package

Position Requirements:

4-6 years of experience in Accounts Receivable, Accounts Payable, or shared services Hands-on experience with NetSuite ERP Proficiency in Microsoft Excel (pivot tables, lookups, basic formulas) High attention to detail and accuracy Strong understanding of accounting fundamentals

Highly Preferred:

Experience in manufacturing, food production, or agriculture