Accounts Receivable & ERP Specialist

Accounts Receivable & ERP Specialist W.West Equipment & Furnishings Co. Denver, CO Job Details Full-time $23 - $28 an hour 22 hours ago Benefits Profit sharing Health savings account Health insurance On-site gym Dental insurance 401(k) Tuition reimbursement Paid time off Vision insurance 401(k) matching Paid sick time Qualifications Accounting systems Accounts receivable Order management system NetSuite Customer inquiry handling Attention to detail Debits & credits Order fulfillment Full Job Description ERP Operations & Accounts Receivable Specialist Full-Time | Finance & Operations About the Role We're looking for a detail-oriented, systems-savvy professional to sit at the intersection of order operations and financial accuracy. In this hybrid role, you'll own the day-to-day rhythm of order management in NetSuite — keeping sales orders moving cleanly through fulfillment — while also ensuring the integrity of accounts receivable, cash receipts, and billing downstream. This is a high-impact position for someone who understands that clean data upstream means clean books downstream. You'll work closely with Sales, Warehouse, Accounting, and Procurement, and your fingerprints will be on every clean invoice that goes out the door. What You'll Own Order Operations & Fulfillment Process and advance Sales Orders through the full fulfillment cycle (Picked, Packed, Fulfilled) in NetSuite Monitor open order queues daily; identify and resolve stalled or delayed sales orders before they impact ship dates Convert Quote records to Sales Orders and validate accuracy at handoff Maintain accurate document status, pricing, scope, deposit requirements, and billing compliance fields on all active orders Assign and maintain inventory location and subsidiary fields on order lines; coordinate with Warehouse on exceptions Set and maintain PO vendor and rate assignments on purchase orders tied to active sales transactions Flag and resolve discrepancies before they reach the customer or impact schedules Accounts Receivable & Billing

• Apply daily cash receipts, payments, and adjustments to customer accounts accurately and on time
• Generate and distribute customer invoices; ensure billing is complete and compliant
• Resolve unapplied cash and short payments within defined timeframes
• Investigate and resolve AR-related queries from internal and external stakeholders in a timely manner
• Identify process inefficiencies and contribute to continuous improvement efforts
• Experience navigating customer portals for invoice submission, payment tracking and documentation uploads
• Respond to customer and internal billing inquiries in a timely, professional manner
• Working knowledge of sales tax compliance across state and local jurisdictions; ability to identify taxability questions and escalate appropriately Pipeline & Data Hygiene Maintain Opportunity and Quote records in NetSuite CRM — statuses, probabilities, and entity fields — so pipeline data stays current and trustworthy Serve as a reliable point of contact for order status and AR questions from Sales, Warehouse, and Accounting Support leadership with accurate order reporting inputs and fulfillment metrics Identify patterns in data errors and surface opportunities for process automation What We're Looking For 2+ years of hands-on NetSuite experience with direct work in Sales Orders, item fulfillment, inventory records, and AR modules Solid understanding of how order data accuracy flows into procurement, fulfillment, and billing — you think in systems, not silos 1-2 years of accounts receivable experience; background in accounting, finance, or a related field preferred Strong Excel skills — functions, shortcuts, formulas Familiarity with ERP-adjacent tools such as Adobe Acrobat, SharePoint, or similar document management platforms Understanding of core accounting principles: GL journaling, credits and debits, cash movement, and online banking High attention to detail — you notice when something is off and you fix it before it becomes someone else's problem Comfortable operating across Sales, Warehouse, Accounting, and Procurement simultaneously

Bonus:

experience with SuiteScript, NetSuite saved searches, or workflow automation Success Looks Like Sales Orders move through pick, pack, and fulfill without dropped handoffs or delays Cash receipts are applied accurately and on time; AR aging stays clean Billing proceeds with no ERP-related errors or data gaps from the order layer Inventory location and subsidiary data is accurate and trusted by every team that depends on it Sales, Warehouse, and Accounting have a reliable partner for order and AR questions — and don't have to chase answers

Compensation and Benefits Compensation:

$23.00 - $28.00 per hour DOE, plus health insurance including dental, vision and supplemental/PTO/401K and profit sharing

Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account On-site gym Paid sick time Paid time off Profit sharing Tuition reimbursement Vision insurance

Work Location:

In person