Accounts Payable Assistant

Position:

Accounts Payable Assistant Type:

Full-time (Temporary position, in office Monday, Wednesday, Thursday, Friday - 24-30/hrs week)

Location:

Bridgeport, CT Pay:

$27/hr+ Depending on

Experience About Waters Construction Company:

Founded in 1960 and headquartered in Bridgeport, CT, Waters Construction Company is a leading heavy civil and paving contractor serving Connecticut and New York. With over 140 employees and annual revenue exceeding $100 million, Waters specializes in highway, site work, bridges, and mass transit projects. The company's culture is built on its core values: Safe, Smart, Positive, Respectful, and Adaptable, and it prides itself on connecting communities through quality infrastructure.

Overview:

The Accounts Payable Assistant will work alongside the accounting team with daily financial operations supporting large-scale construction projects. This position provides hands-on experience in managing vendor relationships, processing subcontractor payments, and supporting financial compliance in a fast-paced, multi-project environment.

Key Responsibilities:

Invoices Receive and Review:

Organize invoices from vendors or suppliers received via mail and email.

Mailed Invoices:

Open and scan mailed invoices into the Invoice folder, then index into paperless.

Email Invoices:

Automatically upload invoices received via Outlook to Paperless using automated features.

Backup Identify Documents:

Ensure backup/supporting documents are labeled by vendor name, PO#, Ticket#, Invoice#, and appropriate approver/Job ID.

Attach Backup:

Match and attach backup documents to invoices.

Request Approvals:

Request approvals from Project Engineers or Assigned Approvers.

File Records:

Maintain and file records of invoice approvals.

Vendor Statements Reconcile Statements:

Regularly reconcile vendor invoice statements through Paperless or Sage 300 to ensure all invoices and payments are accounted for.

Inform AP Manager:

Notify the AP Manager of pending or past due invoices.

Request Missing Invoices:

Contact vendors via email or phone to request copies of missing invoices.

Send ACH Applications:

Distribute ACH applications to vendors and organize them in a specific folder for updates.

After Payments Tasks Assist AP Manager:

Help the AP Manager with requesting check signatures, scanning, and mailing check payments.

Index Payments:

Index check payments into Sage Paperless.

ACH:

Send out ACH Payment details to vendors.

Partial Invoice Processing Partial Invoice Entry:

Conduct partial invoice entry in Paperless, identifying vendor ID, invoice date, and amount in the unprocessed invoice folder. Send email requests for approval and coding.

Track Charges:

Assist the AP Manager in keeping track of monthly recurring charges.

General Tasks Answer Phone:

Answer the main phone line and direct calls accordingly.

Encourage Paperless Invoicing:

Send requests to vendors via mail and email, encouraging them to switch to paperless invoicing. Ensure all vendors have the option to email their invoices instead of mailing them.

Qualifications & Skills:

Degree in Accounting, Finance, or Business Administration preferred. Strong attention to detail and organizational skills Proficiency in Microsoft Excel and accounting software (experience with Sage or Viewpoint a plus) Excellent communication and teamwork abilities Interest in learning construction accounting and project-based financial systems

What You'll Gain:

Exposure to accounting processes in a $100M construction firm Hands-on experience working with subcontractors and vendors Mentorship from experienced accounting and project management professionals Opportunity to contribute to real projects and process improvements Potential for continued employment