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Accounts Payable Specialist | Finance & Accounting
Job
UF Health
Gainesville, FL (In Person)
Full-Time
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Job Description
Overview 💰 Keep financial operations running smoothly by ensuring vendors are paid accurately, on time, and in compliance with organizational standards. 💻
Work Style:
Onsite 📍Location:
Jacksonville, FL 🕒FTE:
Full-Time (1.0 FTE) ⏰Schedule:
Monday - Friday, 7:00 AM - 4:00 PM The Accounts Payable Specialist manages the accounts payable process to ensure the accurate and timely payment of vendor invoices. This role is responsible for verifying billing information, maintaining payment and transaction records, and coordinating with vendors and internal departments to obtain necessary approvals and resolve discrepancies. The specialist supports month-end closing activities, monitors outstanding payments, and helps ensure compliance with company policies, accounting practices, and regulatory requirements. The ideal candidate is detail-oriented, organized, and committed to maintaining efficient and accurate financial operations. Responsibilities 🔑 Key Responsibilities- Manage the accounts payable process to ensure accurate and timely payment of vendor invoices.
- Review, verify, and process invoices, payment requests, and supporting documentation.
- Maintain accurate accounts payable records, financial transactions, and supporting documentation.
- Coordinate with vendors and internal departments to obtain approvals and resolve payment-related inquiries.
- Monitor outstanding invoices and payment schedules to ensure timely processing and compliance with payment terms.
- Research and resolve invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
- Support month-end and year-end close activities, including account reconciliations, accruals, and financial reporting.
- Ensure compliance with organizational policies, accounting procedures, internal controls, and applicable regulatory requirements.
- Collaborate with Finance, Procurement, and operational teams to maintain efficient and accurate financial processes.
- Assist with internal and external audits by providing supporting documentation and responding to audit requests.
- Prepare reports, track accounts payable metrics, and support financial analysis activities as needed.
- Contribute to the accuracy, integrity, and efficiency of the organization's financial operations while maintaining confidentiality of financial information.