Administrative Assistant Accounts Payable

Administrative Assistant Accounts Payable at Confidential Administrative Assistant Accounts Payable at Confidential in Miami Beach, Florida Posted in about 23 hours ago.

Type:

full-time

Job Description:

Administrative/Accounts Payable Assistant - Family Office The incumbent will be an integral part of the Family Office group providing bookkeeping and day-to-day administrative support. The ideal candidate will have an strong interpersonal skills with an approachable and professional demeanor, excellent verbal and written communication skills; able to handle and respond to multiple requests and department demands; thrives in a fast paced and dynamic environment, is not easily over-whelmed; is a team player but able to work independently. Position provides for flexible hours and work-life balance. Duties & Responsibilities Order personal items as needed by family members, organize, sort, and distribute incoming mail

Accounts Payable:

Review bills, get proper authorization, enter bills, pay vendors either online or print physical checks, ready them for signatures and mail in a timely manner using QuickBooks Analyze bill discrepancies, communicate and resolve issues with vendors via phone or email Post payments received, scan and attach copies of checks into QuickBooks Receive, open and sort all mail Update Excel schedules of personal and business assets for multiple entities Handle special projects and other tasks as needed by the Family members, CFO, and Controller REQUIREMENTS/EDUCATION and/or

EXPERIENCE

Basic knowledge of QuickBooks accounting software Intermediate knowledge of Microsoft Excel, Word, Outlook Well organized Strong attention to detail Must be able to communicate both verbally and in writing, in a professional manner with proper grammar Ability to work independently and follow through on assignments with limited direction Strong time and project management skills