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Accounts Payable Specialist
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Robert Half
Miami, FL (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Payable Specialist to join a growing team in a contract-to-permanent capacity. This role is ideal for someone who thrives in a demanding, high-volume setting and can manage payment workflows with accuracy, urgency, and sound judgment. The position is fully on-site and offers the opportunity to contribute immediately by supporting increased invoice activity and maintaining strong vendor communication.
Responsibilities:
- Oversee the full accounts payable cycle, from invoice intake through final payment processing, while maintaining accuracy and timeliness.
- Review invoices against supporting documentation such as contracts and related records to confirm correct billing and approvals.
- Enter and process a high volume of vendor invoices each month with close attention to coding, deadlines, and payment terms.
- Reconcile vendor statements regularly and investigate discrepancies to ensure account balances are accurate.
- Communicate with vendors to resolve payment questions, request missing details, and maintain productive working relationships.
- Keep vendor records organized and up to date, including payment instructions, tax documentation, and account details.
- Use Yardi and related property management accounting tools to support invoice processing, record maintenance, and reporting needs.
- Work effectively in a fast-moving office environment, prioritizing urgent items and following through on outstanding payment issues. Requirements
- At least 3 years of experience in accounts payable, including responsibility for full-cycle invoice processing.
- Demonstrated ability to manage contract matching and review invoice support before payment approval.
- Prior experience handling a substantial monthly invoice volume in a fast-paced work environment.
- Strong attention to detail with the ability to question unusual charges and identify inconsistencies.
- Comfortable communicating directly with vendors and internal stakeholders to resolve payment matters promptly.
- Hands-on experience with Yardi, including Yardi Enterprise or other Yardi property management platforms, is strongly preferred.
- Able to start immediately or within the current week for an on-site role in Miami, Florida.