AP Specialist

Job Description Insight Global is hiring a Accounts Payable (AP) Processor / AP Specialist in Sarasota, FL.

Schedule:

Primarily on‑site 4 days/week to start, transitioning to 2 days remote later in the role if needed

Position Overview:

The Accounts Payable Processor will support day‑to‑day AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience working in QuickBooks Online, and the ability to maintain accurate documentation and tracking in SharePoint. The manager prefers this individual to be on‑site initially to learn processes and collaborate closely with the team.

Responsibilities:

Purchase Order (PO) Management Collect purchase orders from requestors and review for completeness and approval Maintain a detailed PO log including PO number, vendor, amount, date, and purpose Assign PO numbers and upload POs to SharePoint in an organized, accessible structure Enter PO details into QuickBooks Online Monitor open, aging, or unused POs and follow up as needed Invoice Processing Receive invoices via email, mail, and vendor portals Match invoices to purchase orders and supporting documentation Resolve discrepancies related to pricing, quantities, or missing information Scan and upload full invoice packages to SharePoint Enter invoices into QuickBooks Online with proper GL and CAPEX coding Track invoices and deliveries and ensure timely entry into the system Payment Processing Maintain and manage the AP aging report Select invoices for payment based on due dates Process bi‑weekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing Record payments in QuickBooks Online and update PO/payment tracking in SharePoint Handle voided or reissued checks Coordinate ACH payments with Michelle Ensure all invoices for the period are accurately entered and recorded We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements 2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role Experience managing purchase orders (POs) Hands‑on experience with QuickBooks Online Experience processing payments (checks and disbursements) Experience maintaining an AP aging report Strong invoice processing experience, including matching and discrepancy resolution