Responsibilities:

Manage the full invoice intake process by reviewing incoming billing documents for accuracy and completeness before entry.
Match invoices against purchase orders and supporting field documentation to confirm charges align with approved work and materials.
Assign expenses to the correct jobs, cost categories, and ledger accounts to ensure reliable project and financial reporting.
Prepare and distribute weekly payments to vendors and subcontractors through approved payment methods, including ACH and check runs.
Keep invoice files, payment confirmations, and related documents well organized in both electronic and hard-copy formats.
Reconcile vendor statements each month, investigate outstanding items, and resolve payment discrepancies in a timely manner.
Support the setup of new vendors and subcontractors by collecting and maintaining required documentation such as tax forms and insurance records.
Contribute to month-end close activities and provide documentation needed for financial reporting and audit support.
Help uphold compliance with accounting standards and construction-related documentation requirements across payable processes.

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