Administrative Assistant/ Accounts Payable

Administrative Assistant (Accounts Payable / QuickBooks) The Opportunity Finnicum Motor Company is seeking an organized, process-driven Administrative Assistant to take ownership of our office administration and accounting workflows (AP/AR). We run a fast-paced, highly accountable operation, and this seat is vital to keeping our daily business flowing smoothly. If you are a skilled administrative professional who loves keeping records perfectly organized, has a strong knack for numbers, and is fluent in QuickBooks , we want to hear from you. What You Will Do (Administrative & Accounting Support)

Daily AP/AR Operations:

Take charge of accounts payable and accounts receivable, entering financial transactions efficiently and maintaining expense cost centers.

QuickBooks & Data Management:

Utilize QuickBooks and internal software to update accounts, track expenses, and ensure clean, accurate ledger entries.

Statement Reconciliation:

Reconcile bank and vendor statements daily, track down missing invoices, and ensure full compliance (W-9s, sales tax records).

Vendor & Customer Relations:

Serve as the professional point of contact for vendor billing inquiries, resolve discrepancies, and manage past-due accounts.

Office Administration:

Maintain highly accurate digital scanning and filing systems, prepare documentation for the management team, and provide general clerical assistance to keep the office running cleanly.

Month-End Support:

Assist the accounting department with month-end closing procedures, routine journal entries, and general administrative task deadliness. What We Are Looking For (Qualifications)

Experience:

Previous office administration, clerical, or executive assistant experience is required. Experience within a dealership or fast-paced inventory environment is a major plus.

Software Skills:

Proficient working knowledge of QuickBooks and MS Excel is required.

Data Entry Speed:

Strong 10-key by touch skills with the ability to enter numerical data quickly, efficiently, and with zero errors.

Core Traits:

Exceptional attention to detail, strong time-management habits, and the ability to self-check your work before passing it down the line.

Professionalism:

A high level of discretion, reliability, and trust when handling confidential company financial and administrative information. Benefits Health Insurance / Vision Insurance / Dental Insurance 401(k) retirement plan Paid Time Off (PTO) Life Insurance Employee discounts Next Steps At Finnicum Motor Company, we value building a strong, capable team. As part of our application process, candidates who meet our baseline qualifications will be sent a link to complete a brief skills and aptitude assessment via Criteria.

Pay:

$16.50 - $25.05 per hour

Benefits:

401(k) Employee assistance program Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person