Accounts Payable Specialist

Accounts Payable Specialist - Commercial Construction / General Contracting Job Summary We are seeking a detail-oriented Accounts Payable Specialist to join our commercial general contracting team. This in-person role is responsible for processing vendor invoices, subcontractor payment applications, lien waivers, and project-related accounts payable documentation in an accurate and timely manner. The ideal candidate will have a Bachelor's degree in Accounting and experience in construction accounting, general contracting, subcontractor billing, AIA pay applications, lien waiver tracking, and invoice indexing within Acumatica or a similar construction ERP system. This position works closely with the accounting department, project managers, subcontractors, vendors, and leadership to ensure accounts payable activity is properly coded, approved, documented, and compliant with company policies and project contract requirements. Key Responsibilities Process accounts payable invoices for vendors, subcontractors, suppliers, and project-related expenses. Review invoices for accuracy, proper coding, purchase order support, subcontract compliance, and required approvals. Index and enter vendor invoices, subcontractor invoices, and AIA pay applications into Acumatica. Review AIA pay applications for proper billing format, contract value, approved change orders, retainage, and payment backup. Track, collect, and review lien waivers from subcontractors and suppliers before payment release. Maintain subcontractor payment documentation, including executed subcontracts, certificates of insurance, W-9s, lien waivers, pay applications, and compliance documents. Coordinate with project managers and project teams to resolve invoice discrepancies, missing approvals, coding issues, or billing questions. Match invoices to purchase orders, subcontracts, change orders, delivery tickets, and supporting documentation. Track subcontract balances, retainage, change orders, and payment status. Assist with weekly check runs, ACH payments, and payment processing. Reconcile vendor statements and research outstanding balances or discrepancies. Maintain organized electronic records of invoices, pay applications, lien waivers, and payment documentation. Support month-end close by ensuring invoices are entered, coded, approved, and posted in the correct accounting period. Assist with job cost accuracy by ensuring invoices are coded to the correct project, cost code, cost type, and phase. Communicate professionally with vendors, subcontractors, project managers, and internal team members. Support audits by providing accounts payable documentation, subcontractor payment records, lien waivers, and invoice support as requested. Ensure compliance with company policies, subcontract terms, project requirements, and accounting procedures. Required Qualifications Bachelor's degree in Accounting required. Minimum of 1 year of accounts payable or accounting experience required. Strong understanding of accounts payable procedures, invoice approval workflows, and financial documentation. Ability to accurately code invoices to projects, cost codes, cost types, and general ledger accounts. Proficiency in Microsoft Excel, Outlook, and accounting software. Strong attention to detail, organization, accuracy, and follow-through. Ability to manage a high volume of invoices and meet deadlines. Strong communication skills with the ability to work effectively with project managers, vendors, subcontractors, and accounting team members. Ability to maintain confidentiality and handle financial documentation with professionalism. Preferred Qualifications Construction accounting experience strongly preferred. General contractor or commercial construction experience preferred. Experience processing subcontractor invoices, vendor invoices, and AIA pay applications preferred. Knowledge of lien waivers, retainage, subcontract compliance, and job cost coding preferred. Experience using Acumatica preferred. Experience with Procore or other construction project management software is a plus. Experience with Acumatica invoice entry, indexing, and accounts payable workflow. Experience with subcontractor payment processing for a general contractor. Experience with lien waiver collection and tracking. Experience with retainage billing and payment tracking. Experience with vendor statement reconciliation. Experience with project-based accounts payable. Work Environment Full-time, in-person position. Monday through Friday schedule. Office-based accounting role supporting commercial construction projects. Fast-paced, deadline-driven environment with regular interaction with project management and field operations teams. Benefits Competitive compensation based on experience. Health, dental, and vision insurance. Paid time off. 401(k) plan. Professional and team-oriented work environment. Opportunity to grow within a commercial construction accounting team. Ideal Candidate The ideal candidate is accurate, organized, dependable, and comfortable working in a construction accounting environment. This person understands that proper documentation, lien waivers, subcontract compliance, and accurate job cost coding are critical to protecting the company and ensuring timely subcontractor and vendor payments. Schedule Monday to Friday Full-time In-person Experience Accounts payable: 1 year required Construction accounting: 1 year preferred

Acumatica:

preferred AIA pay application processing: preferred Lien waiver tracking: preferred Education Bachelor's degree in Accounting required

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Application Question(s): Please link your LinkedIn down below. (Required)

Education:

Bachelor's (Required)

Experience:

Accounting:

1 year (Required) Ability to

Commute:

Morrow, GA 30260 (Required)

Work Location:

In person