Accounts Receivable Specialist

About Us At 1st Pain Specialists, we are committed to delivering immediate, compassionate, and expert care to individuals involved in personal injury cases. Our mission is to relieve our patients' pain and financial burdens by ensuring they receive the medical attention they need while maintaining efficient financial processes on the backend. We are a fast-growing virtual care company with a collaborative team culture, modern technology, and a strong focus on patient outcomes and operational excellence.

Position Overview:

We are seeking an Accounts Receivable Coordinator to join our team. This individual will play a key role in managing and following up on agreed or reduced medical balances to ensure timely payment collection. The ideal candidate is highly organized, proactive, and capable of maintaining clear communication between our internal accounting department, legal partners, and other external stakeholders. This position requires a detail-oriented professional who thrives on tracking progress, monitoring payment pipelines, and ensuring accounts remain current across all aging categories.

Responsibilities:

• Follow Up on

Agreed Balances:

Maintain regular communication with law firms, insurance companies, and other payors to confirm payment timelines for agreed or reduced balances.

Monitor Aging Buckets:

Track outstanding payments by aging category, escalating older accounts as necessary and ensuring timely follow-up.

• Coordinate with

Accounting:

Collaborate closely with the accounting team to reconcile payments received, verify amounts in the pipeline, and address discrepancies.

Update Case Statuses:

Obtain payment or processing status updates for accounts that have completed the resolution phase and are awaiting payment.

Record Management:

Maintain accurate documentation of all payment follow-ups, communications, and status updates in the patient's file.

Reporting:

Prepare and submit weekly reports summarizing the status of receivables, aging trends, and collection progress.

Integration:

Work with the collections team to ensure updates to the A/R pipeline on paid funds daily. Provide support to the collections team as needed.

Collaboration:

Work closely with the Accounts Resolution Specialists, ensuring a smooth handoff from the resolution stage to payment tracking and collections.

Compliance and Confidentiality:

Ensure all financial and patient data is handled in accordance with HIPAA and company compliance standards.

Customer Service:

Provide excellent communication and service to all stakeholders while maintaining professionalism in every interaction.

Requirements:

• 1+ year of experience in accounts receivable, medical billing, collections, or healthcare finance (preferred).
• Strong organizational and follow-up skills with the ability to manage multiple accounts and priorities.
• High attention to detail and accuracy in maintaining financial records and documentation.
• Proficiency with Microsoft 365, Excel, and the ability to learn internal case or billing systems quickly.
• Strong written and verbal communication skills for coordinating with law firms, accounting, and internal teams.
• Ability to work independently and proactively in a fast-paced, deadline-driven environment.
• Knowledge of HIPAA regulations and handling of sensitive patient and financial information.

Why You'll Love Working With Us:

• A growing company with opportunities to advance your career.
• Collaborative and mission-driven team focused on patient outcomes.
• A modern work environment that values initiative and accountability.
• The satisfaction of helping bring closure to cases while ensuring financial processes run smoothly.

Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

Accounting:

1 year (Preferred)

Language:

Spanish (Preferred) Ability to

Commute:

Sandy Springs, GA 30342 (Required)

Work Location:

In person