Sr. Accounts Payable Specialist

As a premier global food provider, the OSI Group partners with the world's leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We're looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Position Summary:

The Senior Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices within the ERP system, ensuring full compliance with company policies, invoice types, and approval thresholds. This role serves as a subject matter expert who assists team members with issue resolution, supports process improvements and helps drive efficiency and accuracy across the accounts payable function. This position reports to the Accounts Payable Manager and works closely with cross-functional stakeholders across plant operations and corporate teams.

Principal Duties & Responsibilities:

• Job is an individual contributor.
• Job is an individual contributor and has no direct reports.
• Ensure accurate invoice entry and compliance with company policies, approval workflows, and internal controls
• Process invoices and check request forms using enterprise-wide accounting system.
• Perform invoice reconciliations and resolve supplier credit claims and discrepancies.
• Monitor and manage invoice exceptions, including price and quantity variances, and missing goods receipts
• Review materials management reports to identify goods receipt/invoice receipt (GR/IR) variances (e.g., unpaid or incorrect amounts) and take action to resolve and close purchase orders.
• Collaborate with buyers, receiving teams, and plant personnel to resolve 3-way match issues.
• Respond to vendor and internal inquiries through the AP Help Desk (JIRA) in a timely, accurate, and professional manner.
• Perform vendor statement reconciliations and proactively resolve outstanding balances and discrepancies.
• Investigate and resolve disputed invoices in coordination with vendors and internal stakeholders.
• Support month-end close activities, including preparing analysis, journal entries, and account reconciliations
• Ensure adherence to all accounts payable policies, procedures, and standardized processes.
• Identify continuous improvement opportunities and support implementation of best practices, including automation initiatives.
• Provide audit support and respond to internal and external audit requests.
• Create and maintain standard operating procedures (SOPs), including documentation of vendor-specific requirements and processes.
• Maintain strong stakeholder relationships through professional and responsive communication.
• Provide backup support for other AP functions as needed.
• This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned by management.

Experience & Skills:

• 1-3 years of experience in related field is preferred.
• Excellent proficiency in all Microsoft Office Suite Products.
• Experience with ERP systems such as SAP (ECC or S/4HANA) and invoice processing platforms such as Basware.
• Strong understanding of 2-way and 3-way matching processes, including GR/IR concepts.
• Familiarity with AP controls, audit requirements, and compliance standards.
• Associated Degree or equivalent work experience in corporate accounts payable function.
• Ability to manage high work volumes and meet deadlines.
• Strong attention to detail and accuracy.
• Problem-solving mindset with the ability to identify root causes and drive resolution.
• Strong basic math and reconciliation skills.
• Effective communication and collaboration skills across all levels of the organization.
• Ability to work cross-functionally with procurement, operations, and finance teams.
• Accountability and ownership of assigned responsibilities.
• Experience in a manufacturing or plant-based environment.
• Exposure to invoice automation, OCR, or AI-driven AP tools.

Preferred Education:

• High School Diploma and/or equivalent work experience is required.
• College courses in general accounting, preferred.
• Associated Degree in Accounting/Business a plus.
• AP Specialist certification a plus.

Compensation/Benefits The hourly range for this role is $26.15-$39.25, with a midpoint of $32.70. Offers are typically made between the minimum and midpoint of the range, based on skills, experience, and internal equity. In rare cases, highly qualified candidates may receive an offer above the midpoint; however, offers at the maximum of the range are not customary. The salary range posted represents the low and high end of OSI's salary range for this position. Salaries will vary based on various factors, including but not limited to, location, education, skills, experience, and performance. Base salary is one component of OSI's overall total rewards package. Other components may include bonuses, special pay programs, comprehensive time off, 401k with match, and a full suite of benefit offerings for you and your family.

Work Environment:

• Work is generally performed within a business professional office environment, with standard office equipment available.
• Work conditions are typical of an office environment.
• This role does not require any domestic travel
• Position may require the physical agility of lifting up to 15 pounds
• Position may require frequent and/or infrequent of bending, squatting, pushing, pulling, stretching/reaching, use hands or fingers, talk, hear, feel objects, tools, controls and standing/walking on concrete flooring.
• Position may require the physical ability to stand/walk for Less than 4 hours