Accounts Payable Administrator

>> Sign On Bonus and Immediate Holiday Pay!! << We are seeking a detail-oriented and dependable Accounts Payable Administrator to play a key role in our financial operations. This position is responsible for managing vendor invoices, maintaining accurate records, and ensuring timely, efficient payment processing. It's a great fit for someone who enjoys a fast-paced environment and takes pride in staying organized, accurate, and on top of things.

Key Responsibilities:

Monitor and manage the AP inbox, responding to internal and vendor inquiries in a timely manner Review, code, and enter vendor bills accurately into the accounting system Match invoices to purchase orders and supporting documentation Maintain vendor accounts, resolve discrepancies, and support vendor communication Coordinate vendor onboarding, including documentation and system setup Track and follow up on vendor compliance requirements (W-9s, COIs, etc.) Reconcile vendor statements and resolve outstanding issues Assist with month-end close, including accruals and expense tracking Maintain organized and accurate AP records and documentation Prepare reports and support internal teams with AP-related inquiries Identify opportunities to improve AP processes and workflows

What We're Looking For:

Detail-oriented with strong accuracy and organizational skills Minimum 2 years of administrative or accounting-related experience Basic understanding of accounting principles Strong communication skills and ability to work collaboratively Proficient in Microsoft Office (especially Excel and Outlook) Experience with QuickBooks or similar accounting systems preferred Comfortable working in a technology-driven environment Ability to manage multiple tasks and meet deadlines

Job Type:

Full-time Pay:

$21.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Health insurance Life insurance On-site gym Opportunities for advancement Paid sick time Paid time off Parental leave Profit sharing Referral program Vision insurance

Experience:

Accounts Payable:

2 years (Required)

Microsoft Office:

2 years (Required)

QuickBooks:

1 year (Preferred)

Work Location:

In person