Full Job Description Job Summary:

The Accounts Payable (A/P) Clerk is responsible for monitoring the outflow of capital for the Greater Peoria Mass Transit District (GPMTD), ensuring obligations to pay off short-term debts are met while adhering to the rules set by GPMTD for monitoring vendors, processing invoices and making payments for authorized transactions.

Primary Duties and Responsibilities :

Facilitate timely payment of vendors, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies. Confirm validity of vendor charges through authorized Department Head approval for payment, vendor invoice history review, and payment only on original invoices to avoid duplication. Receive and verify expense reports; reconcile expense and other financial reports with account balances and ledger records. Credit outstanding obligations upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed. Manage vendor credit terms and operating cash for maximum benefit by aligning payments with due dates, avoiding late fees and penalties. Complete weekly check processing each Thursday for mailing Friday morning. Reconcile monthly statements and transactions; properly resolve discrepancies to ensure accounting ledger accuracy. Manage Bus Pass process, including monthly reconciliation. Prepare monthly Board Bills report; submit to Director of Finance the week prior to Board meeting. Distribute monthly Budget Variance reports to Department Heads after final month-end closing. Complete Per Diem calculations upon request. Complete Treasury Report and Form 1096 requirements as needed to maintain compliance. Maintain vendor master files with timely updates. Calculate and report sales tax based on paid invoices. Other duties as assigned.

Training and Experience:

Associate's degree in Business, Accounting, or a related field, required. Certified Accounts Payable Professional (CAPP) certification preferred.

Skills Required:

Demonstrated reliability and a high level of integrity. Proficiency in Microsoft Office applications, including Excel, Outlook, and Word. Ability to quickly learn and effectively utilize accounting and financial software systems. Strong organizational skills with exceptional attention to detail. Proven ability to maintain accurate, confidential, and well-documented financial records.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

General Working Hours :

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